Executive Assistant

About the role

Serve as the point of contact for inquiries directed to the Chief Operating Officer (COO) from other departments and projects. Gather information and provide key points to the COO while anticipating their needs and proactively working to reduce administrative responsibilities. Assist in tracking project timelines, key milestones, and deliverables to ensure smooth project progression at the COO’s direction. Offer onboarding support to new hires by addressing policy-related questions and guiding them to key information resources. Actively follow up on action items and provide updates to the COO and stakeholders.

Responsibilities

• Utilize advanced Excel skills to track data and prepare reports.
• Organize, update, and maintain project-specific documentation.
• Coordinate meetings, document key takeaways, and ensure smooth communication and engagement across departments and projects.

Requirements

• 5+ years of experience in project coordination, data management, or a similar role.
• Strong organizational and time-management skills, with a proactive approach to handling multiple priorities.
• Creative problem-solver with an innovative approach to complex challenges.
• Advanced Excel skills required for effective data reporting.
• Excellent written and verbal communication skills, with an ability to build rapport across departments.
• Self-starter with the ability to work independently and collaboratively in a fast-paced environment.
• Demonstrated success in roles that require frequent cross-functional communication and diligent follow-up.

Qualifications

Master's degree preferred but not required.