Executive Assistant

Responsibilities

• Assist with calendar coordination, scheduling logistics, and meeting preparation for internal and external meetings, as directed by the Executive Assistant to the CEO.
• Aid in travel planning and logistics, including itinerary preparation, transportation coordination, hotel arrangements, and related follow-up, as needed.
• Prepare and process expense reports in a timely and accurate manner using Concur.
• Use Microsoft Office 365 tools to prepare, revise, format, and organize documents, presentations, spreadsheets, and other materials as needed.
• Maintain office equipment and supplies, distribute mail, and assist with general office coordination.
• Support centralized administrative projects and provide coverage for the Executive Assistant to the CEO, including follow-up on routine requests, meeting logistics, and time-sensitive administrative tasks.
• Offer additional administrative support for special projects, overflow work, and other time-sensitive requests as priorities shift.

Requirements

• A High School Diploma with 3+ years of related administrative experience, or a BS/BA with related experience.
• Proficiency with automated calendar management tools, including Outlook, and Microsoft Office 365 applications.
• Excellent communication skills, sound judgment, and the ability to manage shifting priorities, stay organized, and work effectively with colleagues at all levels.
• Ability to build effective working relationships with key internal and external stakeholders while maintaining professionalism, confidentiality, and discretion.
• Experience supporting executives or working in a fast-paced corporate office environment preferred.

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan. System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law. #M1 Ref: #562-Joule Staffing - Edison