Executive Assistant

About the role

At Sweeney Merrigan, one of Boston’s leading personal injury law firms, we pride ourselves on giving our clients only the highest quality of service, care, and professionalism as we fight to get them the compensation they deserve. Our office is a low-ego environment where we seek to have one another’s backs and strive for excellence as a group. The Executive Assistant provides high-level executive and legal administrative support to an assigned Partner and helps oversee the efficient day-to-day operation of the office. This position requires prior experience supporting attorneys in a law firm or comparable legal environment and is intended for a candidate who is already comfortable with legal terminology, attorney workflows, court-related deadlines, and the level of discretion and responsiveness required in a legal practice. The successful candidate will be able to step into the role with a strong foundation in executive and legal support, independently manage competing priorities, and anticipate the needs of the Partner they support. The Executive Assistant must demonstrate exceptional organizational skills, sound judgment, professionalism, and attention to detail while operating effectively in a fast-paced and demanding environment.

Responsibilities

• Serve as a trusted administrative partner to the assigned Partner, anticipating needs, managing priorities, and ensuring important matters are appropriately tracked and addressed.
• Manage a complex and frequently changing calendar, including court appearances, depositions, arbitrations, mediations, client meetings, internal meetings, conference calls, deadlines, and other commitments.
• Proactively identify scheduling conflicts, competing priorities, and time-sensitive matters and work independently to resolve them.
• Assist with inbox and email management, including monitoring and organizing communications, identifying time-sensitive or high-priority matters, coordinating follow-up, and drafting or preparing routine correspondence for attorney review as appropriate.
• Coordinate business travel, prepare itineraries, make travel arrangements, and process related reimbursements.
• Maintain appropriate reminders, follow-ups, and tracking systems so deadlines and commitments are not missed.
• Handle confidential and sensitive information with a high degree of discretion and sound judgment.
• Apply familiarity with legal terminology and law firm practices to effectively understand and prioritize attorney requests and communications.
• Prepare, edit