Executive Assistant

About the Role

We are seeking a highly motivated and proactive Executive Assistant who demonstrates sound judgment, professionalism, and a strong commitment to excellence. The ideal candidate is intellectually curious, analytical, highly organized, and a quick learner who thrives in a fast-paced office environment. This individual will think creatively while delivering efficient, high-quality administrative support to senior leadership at a company with nearly 40 years of success in residential and commercial real estate markets across Texas.

Responsibilities

• Provide comprehensive administrative support to the CEO, including managing correspondence, proofreading legal documents, preparing reports, scheduling meetings, and performing additional office duties as required.
• Support property acquisition activities, including reviewing and proofreading legal documentation, analyzing comparable property valuations, and assisting with documentation related to property and loan transactions.
• Collect, organize, and deliver recurring internal reports in a timely manner, with the ability to analyze and interpret presented data.
• Serve as a point of contact for internal management team, business and community partners, including brokers, real estate firms, financial institutions, and attorneys.
• Conduct internet-based research related to the businesses and special projects, summarizing findings using strong analytical skills.
• Assist with the coordination, planning, tracking, and follow-through of multiple projects, ensuring deadlines are met and information is obtained efficiently.
• Maintain an organized and professional work environment.
• Handle sensitive documents, financial data, and confidential business information with the utmost discretion and confidentiality.
• Demonstrate flexibility and availability to work as needed to support the CEO’s business demands.
• Perform additional responsibilities and special projects as assigned.

Qualifications

• Associate or bachelor’s degree preferred.
• Three to five years of experience providing high-level administrative support to executive leadership.
• Prior experience in real estate investment, mortgage lending, consumer finance, or law would be ideal.

Skills

• Strong analytical capabilities, excellent customer service skills, and professional phone etiquette.
• Exceptional attention to detail, including accuracy in spelling, grammar, punctuation, and document review.
• High energy level with the ability to motivate and positively influence others.
• Proven ability to manage multiple priorities, meet deadlines, and adapt to changing business needs.
• Demonstrated sense of urgency, responsiveness, and eagerness to learn and grow professionally.
• Typing proficiency of 60+ words per minute.