Executive Assistant

Responsibilities

• Organize and prepare for meetings, including gathering documents, attending to logistics, capturing meeting minutes, and following up on assigned action items
• Keep the CEO apprised of time-sensitive and priority issues and help ensure appropriate follow-up
• Complete a variety of special projects, including preparing PowerPoint presentations, special reports, spreadsheets, and meeting agenda material
• Respond to and help prioritize meeting invitations, phone calls, messages, and other information flowing to the executive(s)
• Prepare, reconcile, and submit expense reports for C-suite members
• Maintain the highest degree of confidentiality, including management of sensitive records and documents for company executives
• Draft, review, and send communications on behalf of the CEO and other C-suite members
• Plan, organize, and execute board meetings, leadership meetings, office events, and other in-person company activities
• Oversee corporate giving initiatives and manage the corporate giving budget
• Serve as back-up and support for NY Office Administrator in daily office activities, ensuring facilities are well-maintained and supplies are stocked

Requirements

• Bachelor's degree in Business or a related field (preferred)
• A minimum of 5 years of experience supporting a senior executive or team in a fast-paced environment
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and comfortable with collaboration tools like Slack or Teams
• Excellent written and verbal communication skills with the ability to convey information clearly and professionally
• Strong time-management skills with a proven track record of meeting deadlines
• Exceptional organization skills, with a knack for juggling multiple priorities and maintaining focus under pressure
• Proactive, detail-oriented self-starter who is resourceful and adept at solving problems
• Collaborative team player with a friendly demeanor, capable of building productive working relationships at all levels of the organization
• Energetic, adaptable, and eager to tackle new challenges, projects, and ideas
• Strong judgment, effective prioritization skills, confidential, and ability to make well-informed decisions

Benefits

• Comprehensive and affordable medical, dental, vision, and voluntary life insurance options
• 401(k) with up to 4% company match
• Paid vacation, sick time, and holidays
• Company-paid basic life insurance and long-term disability
• Discounted auto, home, and pet insurance programs
• Flexible Spending Account (FSA)
• Confidential mental health, financial planning, and legal support through our Employee Assistance Program (EAP)
• Company-provided equipment and one-time $250 work from home stipend
• $750 annual professional development budget
• $25 monthly Grubhub credit
• Company rewards and recognition program

Why Work with Us

• We have awesome benefits
• We empower ownership
• We promote work-life balance
• We support growth
• We give back
• We listen

Additional Details

• Remote employees are expected to work in a distraction-free environment. Personal devices, background noise, and other distractions should be kept to a minimum to avoid disrupting virtual meetings or business operations.
• Applicants must be currently authorized to work in the U.S. on a full-time basis. SupplyHouse.com will not sponsor applicants for work visas.
• SupplyHouse.com is an Equal Opportunity Employer. We welcome and encourage individuals of all backgrounds, experiences, and perspectives to apply.
• To ensure fairness and trust in our hiring process, we ask that all application materials, assessments, and interview responses reflect your own thinking and perspective. You may use AI tools to assist in preparing your responses, as long as this use is clearly disclosed and you can speak authentically to your ideas and work. Our focus is on honesty, judgment, and how you approach problem-solving. We appreciate your transparency and look forward to learning more about your skills.
• We are committed to providing a safe and secure work environment and conduct thorough background checks on all potential employees in accordance with applicable laws and regulations.
• All emails from the SupplyHouse team will only be sent from an @supplyhouse.com email address. Please exercise caution if you receive an email from an alternate domain.