Executive Assistant

About the roleSuday Law is growing, and we’re looking for a proactive Executive Assistant to help keep our CEO’s daily operations running smoothly. This is a high-trust position involving executive scheduling, communications, administrative coordination, and management of business and personal affairs, including real estate-related responsibilities. The ideal candidate is organized, adaptable, discreet, and comfortable managing multiple priorities independently in a fast-paced environment. You’ll work closely with the CEO, coordinate with firm leadership, and help ensure important tasks and deadlines are handled efficiently. Job responsibilitiesManage the CEO's calendar, email and phone, and decide what needs his attention and what you can handle yourselfPrepare meeting agendas, take notes and follow up on action items with firm leadership and staffDraft correspondence, organize documents and keep track of deadlinesAct as a point of contact for clients, vendors and partners who are trying to reach the CEO, in English and SpanishAct as the first point of contact for landlords, tenants, property managers and contractors on the CEO's real estate holdingsTrack and pay bills, renewals and recurring expenses, and keep clean records of what was paid and whenCoordinate repairs, inspections and service appointments, and follow them through to completionHandle travel and errands as needed Qualifications/ExperienceFluency in English and Spanish, spoken and written. You'll use both every dayExperience as an executive assistant, office manager or senior administrative assistantSound judgment and discretion with confidential, legal and financial informationOrganizational skills that holds up when priorities change by the hourThe ability to have direct but courteous conversations with tenants, vendors and anyone else who needs a firm answerProficiency with Google WorkspaceHigh school diploma or equivalent required; associate's or bachelor's degree preferred PreferredOffice management experience, especially running vendors, supplies, bills and day-to-day operationsExposure to residential or commercial property managementBasic bookkeeping or accounts payable experiencePrior experience in a law firm or legal services environment Sound judgement about what to escalate and what to handle independently What we offerStarting salary range between $60,000-$90,000Medical, vision, dental, and life insurance401(k) with up to 4% company match Please submit your application at: https://sudaylaw.com/careers/