Executive Assistant

Responsibilities

• Efficiently manage complex scheduling and calendars.
• Compose and prepare highly confidential correspondence, arrange detailed travel plans, itineraries, agendas, and compile documents for travel‑related meetings.
• Handle highly confidential and sensitive information with the utmost discretion, ensuring confidentiality on all matters.
• Research, prioritize, and follow up on incoming issues and concerns, determining the appropriate course of action, referral, or response after consultation.
• Prepare background information, agendas, and supporting documents for scheduled meetings, functions, and engagements, anticipating information needs and ensuring readiness.
• Coordinate conference‑room reservations, meeting set‑up and implementation (including technology), and manage vendors.
• Prioritize and coordinate communication and initiatives among senior leadership, executive committee members, and other departments across the organization.
• Draft emails, letters, reports, memorandums, and other documents with clear and concise business writing, demonstrating strong business acumen and effective communication skills digitally, over the phone, or in‑person.
• Establish and maintain trusted relationships with senior executives and team members across the organization.
• Work independently with minimal guidance, exercising sound judgment and anticipating departmental needs.
• Manage a variety of special projects.