Executive Assistant

St. John's Community Health · Los Angeles, CA · 1 wk ago

AdministrativeFull-time

Scheduling of appointments and reminders for CFO
Contract review for numerous contracts from various departments
Maintain schedule of all vendor contracts with expiration dates
Facilitation of regular contract signing
First approval review of all Accounts Payable requisitions in Great Plains
First approval review of all personnel requisitions in ADP
Preparation of presentation meeting materials including narrative, graphs and pictures in PowerPoint
Review of Finance Committee package prior to release
Organizes and maintains file system and files correspondence and other records
Answers and screens telephone calls and arranges conference calls
Calls and makes appointments
Coordinates schedules and makes appointments
Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings
Makes copies of correspondence or other printed materials
Prepares outgoing mail and correspondence, including e-mail and faxes
Orders and maintains supplies and arranges for office equipment maintenance
Maintains mailing list
Prepare executive office expense reports
Process requisitions for purchase order and place orders for the executive office as needed

BA/BS degree in Business Administration, Management or related field
Executive Assistant experience of 10+ years
Ability to adapt in a fast-paced environment and work responsively under pressure
Great attitude and team player
Ability to learn quickly, respond/react quickly to changing priorities, and be dedicated to completion of required tasks
Initiative, resourcefulness, and attention to detail
Professional verbal and written communication skills
Ability to type 50 wpm

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