executive assistant

Key Responsibilities

• Manage complex calendars, schedule appointments, and coordinate meetings using Microsoft Outlook.
• Prepare, edit, format, and maintain professional presentations, reports, spreadsheets, and other business documents.
• Draft, proofread, and distribute correspondence, including emails, letters, reports, and other communications.
• Independently respond to routine internal and external correspondence on behalf of leadership.
• Cook up, prepare, and distribute periodic reports and presentation materials.
• Coordinate internal and external meetings, including agenda preparation, meeting logistics, room bookings, and catering arrangements as required.
• Receive, sort, distribute, and maintain records of incoming and outgoing correspondence.
• Utilize advanced Microsoft Office skills to format PowerPoint or Word documents, including tables, graphics, Excel integrations, and document organization.
• Track action items and assignments, follow up with stakeholders, and prepare status reports to ensure timely completion of deliverables.
• Maintain electronic and physical filing systems, ensuring records are organized, secure, and readily accessible.
• Cook up, prepare, and distribute periodic reports and presentation materials.
• Coordinate domestic and international travel arrangements, including flights, accommodations, itineraries, and expense documentation.
• Handle highly sensitive and confidential information with discretion and professionalism.
• Aid in the planning, coordination, and execution of corporate meetings, events, and employee engagement activities.
• Provide general administrative support and undertake additional responsibilities as assigned.
• Ensure all business activities are conducted in accordance with the ATS Code of Business Conduct and the highest ethical standards.
• Comply with all applicable health, safety, and environmental policies, procedures, and regulations.

Qualifications

• Education:

  • Post-secondary education in Business Administration, Office Administration, Executive Administration, or a related field.

• Experience & Skills:

  • Minimum of two years of experience in an administrative, executive assistant, or office support role.

    • Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, Access, Visio, and other business software.
    • Strong organizational, administrative, and time management skills with exceptional attention to detail.
    • Demonstrated ability to prioritize competing demands and meet deadlines in a fast-paced environment.
    • Excellent interpersonal, verbal, and written communication skills, with the ability to interact professionally with employees, leaders, customers, and external stakeholders.
    • Ability to work independently with minimal supervision while contributing effectively within a collaborative team environment.
    • Proven ability to exercise sound judgment, maintain confidentiality, and demonstrate initiative in resolving issues.
    • Strong customer service orientation and a proactive, solutions-focused approach.

Why SP Industries Inc.?

The three parallelograms in our logo reflect our core company values: People, Process, and Performance. As part of ATS, Scientific Products leverages the ATS Business Model (ABM) to train, develop, engage, empower, and energize our people to make impactful changes in the organization. Our relentless focus on people is what continues to set us apart as a great place to build a career. We provide a wide range of innovative and high-quality scientific products that improve people's lives. We offer a robust health and welfare benefits package that includes Life, Health, Dental, Vision. We offer 401(K) including company match, Paid Time Off annually + Paid Holidays. You will enjoy career Advancement Opportunities and Tuition Assistance to help you achieve your goals and continue your career growth. SP's Affirmative Action Plan is available through the HR Department and may be accessed during normal business hours.

Pay Transparency

Nondiscrimination Provision: SP will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of others may not disclose such information.

EEO and Affirmative Action Statement

SP is an Equal Opportunity Employer, dedicated to a policy of non-discrimination in employment on any basis and takes affirmative action to ensure equal employment opportunities. It is our policy to provide our employees and applicants with equal employment opportunities in accordance with applicable laws and not to discriminate on the basis of race, color, religion, ancestry, national origin, age, marital status, sex, gender identity, sexual orientation, genetic information, political belief, pregnancy, citizenship, handicap or disability, status as a veteran or member of the U.S. military, or any other characteristic protected by applicable federal, state, or local laws.