Executive Assistant

Responsibilities

• Manage team meetings (scheduling, attendee management, agenda creation, note-taking)
• Proactively manage complex calendars and travel using MS Outlook.
• Plan and execute events for a global team (off-sites, all-hands, team events, org-wide events, celebrations, etc.)
• Create expense reports and manage event budgets.
• Support execution of contracts and payments with external vendors as needed.
• Collaborate with other Executive Assistants, Program Managers, Recruiting Managers, Finance Partners, and HR Partners on team deliverables.
• Some project management - Track deadlines, action items and key deliverables for leadership team.
• Communication (draft internal communications and announcements, edit documents for accuracy and clarity, create or edit presentations, send internal and external email communications).
• Create and maintain organizational charts.

Requirements

• At least 4+ years of Executive Assistant experience.
• Expertise with complex executive calendar management using Outlook, MS Word and PowerPoint etc.
• Expertise with travel management and travel arrangements.
• Experience with event planning.
• Show discretion in handling confidential information and comfortable interacting with senior Executives.
• Outstanding organizational skills, strong attention to detail, and a proven ability to prioritize multiple requests and meet tight deadlines.

Benefits

• Flexible work
• Healthcare including dental, vision, mental health, and well-being programs
• Financial well-being programs such as 401(k) (matched 150% up to 6%) and Employee Share Ownership Plan
• 100% Company-paid mobile phone plan
• 3 weeks Personal Time Off (PTO) and 7 Paid Holidays
• Paid parental leave
• Family building benefits like adoption assistance, surrogacy, and cryopreservation
• Social well-being benefits like subsidized back-up child/elder care and tutoring
• Mentoring, coaching and learning programs
• Continuing Education: $5200 Annual Tuition Reimbursement plus access to over 20,000 online courses and certifications through Capgemini University, as well as Coursera and Degreed.
• Programs for Counseling, Support, Health and Fitness perks, Auto discounts and much, much more!
• Employee Resource Groups

Pay

Base salary range: $75,000 - $80,000 per annum. Role may be eligible for variable compensation, bonus, or commission.