Executive Assistant
Software Guidance & Assistance, Inc. (SGA, Inc.) · New York, NY · 2 wk ago
HybridOTHRFull-time
About the role
SGA is searching for an Executive Assistant for a CONTRACT assignment with one of our premier Financial Services clients in New York, NY.
Responsibilities
- Calendar Management – complex agenda and setting of meetings across all time zones
- Schedule and track client meetings and support, including Board and Regulatory meetings
- Domestic & International Travel arrangements; expense claims, expedited travel services
- Coordinate webcasts, video and telepresence conferences as needed
- Preparation and coordination of departmental meetings, events, and Town Halls
- Managing logistics for visitors
- Assist with the onboarding process of new hires and transfer candidates
- Ordering, replenishment, arrangement and distribution of departmental supplies
- Maintain current e-mail distribution lists in Outlook
- Modification and distribution of departmental reports
- Completion of any reasonable projects or tasks, as requested by management
- Manage principals' inbox/outbox with extensive follow up as needed
- Utilize several applications, both proprietary systems and the Microsoft Office Suite
Requirements
- A minimum of 2+ years of relevant experience
- Excellent calendar management skills, including the coordination of complex executive meetings
- Well organized, detail oriented, flexible and enjoy the administrative challenges of supporting executive level employees
- Experience handling confidential materials at all levels
- Undergraduate degree in related business field of study
- Knowledge of administrative and clerical procedures and systems, such as MS Word, Excel & PowerPoint
- Experience in coordinating travel (both Domestic & International) & extensive experience in expense reporting
- Knowledge of principles and processes for providing customer and personal services
- Demonstrated ability to quickly learn and become proficient with a variety wide range of software applications, including both proprietary systems and the Microsoft Office suite (Word, Excel, PowerPoint, Outlook)