Executive Assistant

About the role

At Snoqualmie Valley Health, we’re not just in the business of healthcare; we’re in the business of empowering our community to live boldly and live well. Our commitment to excellence and innovation calls for team members who will build trust, obsess over excellence, lead innovation, and deepen connections within our community. We are guided by our core values, and we’re looking for someone who can embody those principles as part of our dynamic and growing team. Located in a trailblazing, adventure-loving town at the base of the Cascades, Snoqualmie Valley Health is an independent public hospital district serving a vibrant community that thrives on both adventure and connection. This is more than a job—it’s an opportunity to be part of something bigger.

The Executive Assistant provides high-level administrative and organizational support to the Chief Nurse Executive and Chief Strategic Operating Officer at Snoqualmie Valley Health. This position manages complex scheduling, prepares reports and correspondence, coordinates meeting materials and follow-up items, and supports executive projects and strategic initiatives. The role requires strong attention to detail, sound judgment, discretion with confidential information, and the ability to collaborate effectively across departments, leaders, external partners, and community stakeholders.

Responsibilities

• Manage complex calendars for the CNE and CSO, including scheduling meetings and travel.
• Anticipate needs and keep the executives one step ahead.
• Prepare agendas, coordinate materials, and keep minutes/action items during meetings where the executive is in attendance.
• Draft correspondence, reports, and presentations with a high level of accuracy and professionalism.
• Serve as a liaison between the CNE/CSO and internal departments, external partners, and community stakeholders by building trusted relationships.
• Monthly credit card reconciliation and expenditure reimbursements.
• Support executive projects, ensuring milestones and deliverables are met.
• Maintain organized and professional systems for files, contracts, and documentation.

Qualifications

Education & Experience

• Bachelor’s degree in Business Administration, Public / Health Administration, or related field preferred.
• Minimum of 3-5 years of experience as an Executive Assistant or Administrative Professional supporting senior leadership, in a healthcare environment.

Skills & Competencies

• Advanced proficiency in Microsoft Office Suite (Excel, Teams, Word, PowerPoint, Outlook); Experience using AI tools for drafting, summarization, or workflow efficiency preferred.
• Exceptional organizational and time management skills; ability to prioritize multiple assignments, meet deadlines, and maintain professionalism under pressure.
• Self-motivated to provide excellence and ask questions promptly.
• Excellent written and verbal communication abilities, with strong attention to accuracy and detail.
• Ability to interact effectively with executives, clinicians, board members, and community leaders.
• Managing up, down, and across with grace and clarity.
• High degree of discretion, integrity, and confidentiality.
• Commitment to the mission and values of Snoqualmie Valley Health District and the communities it serves.

Benefits

• Medical
• Dental
• Vision
• Pharmacy
• Life and AD&D
• Retirement Plan
• Employee Assistance Program (EAP)
• Flexible Spending Account (FSA)
• Travel Assistance & ID Theft Protection
• Pet Insurance
• Other Voluntary Benefits

Benefit Eligibility Requirements: Employees regularly scheduled at least 20 hours per week.

Employee Dependents: Your legal spouse or domestic partner; dependent children until age 26.

Waiting Period: 1st of the month from the date of hire.