Executive Assistant

About the role

The Executive Assistant will support the SVP, Ecosystems Partnerships & AI Applications, the SVP, Customer Success and the broader US commercial teams. They will own administrative tasks, calendar management, and event coordination.

Responsibilities

• Support the SVP, Ecosystems Partnerships & AI Applications, the SVP, Customer Success and the broader US commercial teams
• Work closely with our NYC, Chicago and Helsinki Executive Assistants
• Actively manage/own the executives’ calendar including arranging and prioritizing meetings
• Cook up the executives’ travel, help to plan customer visits and other events including owning all expense collection and submission
• Collaborate cross-functionally to improve existing business operations
• Represent the Smartly.io brand in all interactions

Requirements

• Experience in a similar role with a high-growth, fast paced company supporting a senior level executive
• Worked in a start-up environment (a focus on Social or Ad-tech is a plus)
• Ability to multitask and prioritize and meet deadlines in a fast-moving environment
• Strong verbal, written and interpersonal communication skills
• Project Management skills and experience
• Independent and well structured working style with can-do attitude
• Ability to learn fast learning and determination to achieve goals
• Google Workspace and Microsoft Office skills

Qualifications

A Bachelor's Degree is preferred.

Skills

• Attention to detail
• Strong communication skills

Benefits

Five weeks paid time off (PTO), 11 company paid holidays, unlimited sick days
Generous healthcare packages & mental health benefits
401K plus matching & equity grants for all new Smartlies
Wellness benefit & learning reimbursement opportunities
Volunteer time off days & company donation matching opportunities

Pay

The base pay range for this position is $28 to $45 USD per hour.

Schedule

This is a hybrid position with the expectation that you will be in the office 2-3 days a week. The nature of the work may require some after hours and weekend support.