Executive Assistant

About the role

The Administrative Coordinator is a cross-functional position responsible for assisting the Park President, Finance Division, and Administration Division with a variety of tasks and projects, including routine administrative responsibilities. The ideal candidate is highly self-motivated, professional, and capable of managing workload and prioritizing tasks in a fast-paced environment.

Responsibilities

• Maintain and coordinate executive calendars, including meetings, travel arrangements, speaking engagements, and special events.
• Prepare meeting materials, presentations, reports, and other documentation needed for business operations.
• Coordinate travel logistics and expense reporting for senior leadership.
• Manage leadership schedules, calendars, and Director on Duty assignments.
• Schedule conference rooms, coordinate catering, and support meeting logistics as needed.
• Welcome and assist executive visitors and business guests.
• Manage incoming calls, correspondence, and inquiries for the Park President's Office.
• Draft, edit, proofread, and distribute communications, reports, presentations, and other business materials.
• Coordinate communication and collaboration with park leadership teams, corporate partners, and external organizations.
• Respond to guest concerns, compliments, inquiries, and complaints, ensuring appropriate follow-up with park departments.
• Support guest relations initiatives and event execution activities through CRM and administrative support.
• Maintain relationships with professional, civic, and community organizations on behalf of the park.
• Manage electronic and physical filing systems for the General Management Office.
• Maintain contracts, licenses, permits, and administrative records.
• Coordinate business license renewals and required postings for assigned properties.
• Ensure compliance with company record retention policies and document management standards.
• Prepare and distribute business reports, analyses, and operational documentation.
• Support accounts payable processes, including check distribution and signature coordination.
• Assist with payroll administration and related documentation.
• Partner with park leadership on special projects, reporting, and business initiatives.
• Coordinate employee recognition programs, including birthdays and work anniversaries.
• Assist with the development and distribution of employee communications and newsletters.
• Support maintenance of internal team member communication platforms and resources.
• Manage office supply inventory and vendor orders.
• Maintain organized and professional office environments.
• Coordinate charitable giving initiatives and community outreach activities.
• Serve as a liaison between the park and community organizations.
• Perform other duties as assigned.

Requirements

• Advanced Microsoft Office skills, including PowerPoint & Outlook, with aptitude to become familiar with company-specific programs and software.
• Proficiency in collaboration and ability to multitask on a daily basis.
• Ability to keep work information confidential.
• Initiative, pleasant demeanor, and a professional appearance.
• Effective oral and written communication skills, including excellent phone skills to ensure diplomacy and composure is maintained at all times.
• Strong organizational, project management, analytical skills, and problem-solving skills with impeccable multi-tasking abilities.
• Ability to work a flexible schedule, including holidays and weekends.
• Ability to lift up to 40 lbs.
• High School Diploma, GED, or equivalent.

Benefits

• Free tickets for family and friends.
• Promotion opportunities.
• Scholarship opportunities.
• Exclusive employee parties, events, giveaways, discounts, and more.
• Free access to Atlanta area attractions and other regional theme parks.
• Job and career-building skills.
• Flexible scheduling.

Pay

$23.00 per hour.