Executive Assistant

About the role

The Executive Assistant will provide high-level administrative support to the VP of Operations. This role is also responsible for translation from Chinese to English for all verbal and written communications to and from the VP.

Responsibilities

• Drafts letters, memos, invoices, reports, and prepares financial reports for the VP of Operations.
• Arranges travel and accommodations for executives.
• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
• Understands and analyzes verbal and written communications, effectively and accurately translating the message, intent, and nuances.
• Reproduces statements or questions in the desired output language.
• Provides simultaneous interpretation (SI) or consecutive interpretation (CI) depending on the desired outcome.
• Protects the confidentiality of information and adheres to ethical and professional codes.

Requirements

• Bachelor’s degree preferred in Business, Finance, or related fields.
• Fluent verbal and written communication in English and Chinese.
• Excellent listening skills and auditory recall to remember spoken words and accurately reproduce them in the desired language.
• Proficient in Microsoft Office Suite or related software.
• Ability to appropriately understand and respond to culturally sensitive situations, perspectives, and phrases.
• Must have a financial background with 2 years of experience in Cost Accounting.