Executive Assistant

About the role

This is a 100% remote, full-time Executive Assistant position open to candidates in the United States. The role supports travel planning, reservations, traveler support, supplier coordination, itinerary, and booking workflows through organized administrative execution, accurate documentation, clear communication, and dependable follow-through.

Responsibilities

• Provide organized administrative support by managing documents, schedules, correspondence, records, and follow-up relevant to the Executive Assistant role.
• Maintain accurate digital files and task records so information can be located, reviewed, and handed off without unnecessary delay.
• Coordinate meetings, deadlines, requests, or routine communications using approved tools and documented procedures.
• Prepare summaries, trackers, spreadsheets, or supporting materials needed by teams working across travel planning, reservations, traveler support, supplier coordination, itinerary, and booking workflows.
• Handle confidential or business-sensitive information carefully and communicate exceptions promptly to the appropriate team member.

Requirements

• Demonstrated ability to perform Executive Assistant work, or closely related training/experience, with reliable accuracy and follow-through.
• Comfort using common remote-work tools, web-based systems, spreadsheets, email, shared documents, and role-appropriate business software.
• Clear written and verbal communication skills, including the ability to document questions, decisions, status, and exceptions in the workflow.
• Strong attention to detail and the ability to manage deadlines, repetitive tasks, or multiple priorities without losing record quality.
• Authorization to work in the United States and the ability to maintain a reliable internet connection and suitable private workspace for this remote position.

Skills

• Administrative Support
• Scheduling
• Calendar Management
• Task Tracking
• File Management
• Process Documentation
• Meeting Coordination
• Microsoft Office

Pay

Base compensation: $48,000–$62,000 per year, depending on experience and demonstrated role alignment.

Schedule

Full-time, 100% remote within the United States.