Executive Assistant
for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. The posting includes: a description about company (maybe "About the role"? Actually there is a "Job Summary" and description of role. Could map to "About the role" or "Responsibilities". The posting includes "What You Will Do" which is responsibilities. Also "Who You Are" which is qualifications/requirements/skills. Also "What We Can Offer You" which is benefits. No explicit Pay or Schedule. So we should include sections: About the role (maybe from Job Summary?), Responsibilities (What You Will Do), Requirements (Who You Are), Benefits (What We Can Offer You). Possibly also Qualifications? But we can combine. The instruction: use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Use - for any list of duties/requirements/benefits, and
for prose. Do NOT repeat the job title as a heading. Do NOT put Job ID etc. Remove boilerplate. Preserve ALL substantive information; do NOT invent or summarize away detail. Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. So we need to strip out the EEO statement at end. Also remove the line "#Nylaw". Also remove any duplicated lines? Not seeing duplicates.
We need to keep all substantive info: company description, job summary, responsibilities list, qualifications list, benefits list.
We need to format as HTML fragment only.
Let's extract sections:
Company description: "Your Dreams, Our Future. Join the dynamic and diverse team at Shiseido Americas, a subsidiary of the world-renowned Shiseido Company Limited. Be a part of a portfolio of prestige beauty brands which includes Clé de Peau Beauté, Drunk Elephant, Dr. Dennis Gross Skincare, NARS, SHISEIDO and several prestige fragrance brands including Issey Miyake, Narciso Rodriguez and Tory Burch. At Shiseido Americas we value and celebrate human diversity, with a rich tapestry of employees from all backgrounds and experiences. Headquartered in New York City with US offices and facilities located in New Jersey, Ohio, Texas and Florida, Shiseido Americas employs over 2,000 individuals in the US, Canada, and Latin America. Shiseido Americas is a hub of talent and innovation. Be inspired by the array of skills, knowledge, and integrity of your colleagues, and join our driving force as Shiseido continues its pursuit of beauty innovations for a better world. At Shiseido Americas, we focus on our people. We strive to foster a collaborative workplace culture where creative thinking, inclusivity and unique diverse perspectives are celebrated in order to drive success for both our employees and the company as a whole. By prioritizing our team and promoting an open-minded environment, we push the boundaries of what's possible and bring new ideas to life."
That could be "About the role" or maybe "About the company". But we can put under "About the role". The instruction: use
for section headings (e.g. About the role, Responsibilities...). So we can have About the role
then
with that prose.
Job Summary: "Provide administrative assistance and support of key business activities for the Country Manager and Regional CIO (Americas) function as a communication link to ensure smooth and efficient operations between departments." That's part of responsibilities? Could be included in responsibilities or as part of About the role. Probably include in responsibilities.
Then "What You Will Do" list: many bullet-like sentences. We need to turn each into
- inside
. The content includes many sentences separated by periods. We need to preserve all detail. We'll break each sentence as a list item. However some sentences are long and contain multiple clauses separated by commas; but we can keep as one item.
Let's extract each bullet:
- Support Key Business Activities for the Americas Region Stakeholders
- Maintain and optimize meeting calendars, scheduling, and rescheduling of meetings (both with regional and HQ contacts) to optimize work and focus time, as appropriate to the individual stakeholder.
- Coordinate department needs and information with the global IT and FOCUS teams as needed.
- Schedule conference rooms and TEAMS virtual meetings with internal and external parties as appropriate.
- Order and distribute office supplies and sundries as needed.
- Create travel agendas and book reservations through AMEX / Concur or other means as appropriate to the individual stakeholder, anticipating needs at destinations and adhering to all SAC Travel policies.
- Consult with other Executive Assistants to coordinate schedules, meetings, and information as needed at the region and global level.
- On occasion, assist in the creation of PowerPoint decks and take meeting notes.
- Support capex and opex budget review meetings with notes and follow ups with the teams and updates to the tracker and expense master
- SOP updates and creation, if needed.
- Quarterly App Stack Reviews with the IT Teams.
- Support Change Control Board Meetings (only when primary lead is unavailable).
- Support tactically on OCM activities (schedule training sessions, attend sessions and take notes).
- Support and Maintain Financial Activities
- Complete expense reports for self and key stakeholders on time through the expense system, ensuring compliance to all audit requirements, and adhering to SAC Expense Policy.
- Track and file invoices/receipts when received.
- Execute weekly IT invoice coding, working together with department personnel to gather needed information (i.e., I/O codes, etc.), ensuring all coding is executed within agreed thresholds.
- Follow up on payment processing status for all coded invoices and report discrepancies or contact vendors as appropriate, ensuring all payments are completed in a timely manner.
- Renew memberships, visas, credit cards, etc.
- Support Key Events and Large Meetings
- Support the planning and execution of SAC IT in-person events (Q2 and Q4), working with external agencies on detailed agendas, collaborating with executive stakeholders, and making decisions as needed, ensuring adherence to budget targets.
- Support major corporate events (e.g., SAC Town Hall, Brand Conferences, etc.) as appropriate.
- Support other events or large meetings as needed.
- Coordinate meeting dates, virtual meeting information and PowerPoint deck preparation for quarterly Town Hall meetings and other major brand-wide presentations
- Conduct research on venues, gifting, etc. to help determine overall budget.
- Collaborate with the leadership team to ideate meeting/event theme, production, etc.
- Partner with HR contacts and maintain ongoing communication regarding any new hires, terms, birthdays, anniversaries, or structural updates.
- Update team organizational charts as needed.
- Forecast and order team quarterly award packages as required.
- Accommodate guests visiting to meet with the EC (e.g., register names with security, meet in reception, offer drinks, take coats)
- Reserve meeting space, conduct set up and cleanup of catering in conference room areas prior to and after meetings.
- Place food orders for meetings as requested.
- Complete miscellaneous business errands.
- Execute Learning and Development
- Take O365 classes to increase skills, starting with basic curriculum and progressing to more advanced, as appropriate.
- Create and execute personalized roadmap of training program.
- Complete all required company and compliance training as required.
Also there is a line: "#Nylaw You may be asked to perform other duties needed to help drive to our vision, fulfill our mission and abide by our organization’s values." This is a duty; we should include as a list item maybe under responsibilities. Remove the "#Nylaw" tag? It's likely a marker; we should drop it but keep the sentence: "You may be asked to perform other duties needed to help drive to our vision, fulfill our mission and abide by our organization’s values."
Now "Who You Are": list of qualifications:
- Minimum of 5 years’ experience supporting Senior Executives within a corporate environment
- Effective communication skills, both written and verbal.
- Strong technical skills, especially with MS Excel, PowerPoint, and Outlook.
- Professionalism and flexibility to assist and accommodate accordingly.
- Intuitive thinking and problem-solving skills.
- Enthusiasm and positive, can-do attitude.
- High sense of business urgency.
- Ability to prioritize workload, organized and detail oriented.
- Interpersonal skills, along with the ability to work with cross-functional teams.
- Able to work in a hybrid in-office and remote format.
- College graduate preferred.
We can put under Requirements
(or Qualifications). We'll choose Requirements.
Now Benefits: "What We Can Offer You" list:
- Medical, Dental, & Vision Insurance
- Life and Disability Insurance
- Paid Time Off
- Paid Volunteer Days
- Paid Company Holidays
- Paid Parental Leave
- 401K with 6% Company Match
- Talent Development & Learning Programs
- Internal & International Mobility
- Product Discounts & Annual Gratis
- Employee Led Affinity Groups
- Tuition Reimbursement
We should put under Benefits
with - .
We should not include Pay or Schedule sections because not present.
We need to ensure we don't include boilerplate like EEO statement at end. Remove that.
Now produce HTML fragment:
About the role
Your Dreams, Our Future. Join the dynamic and diverse team at Shiseido Americas, a subsidiary of the world-renowned Shiseido Company Limited. Be a part of a portfolio of prestige beauty brands which includes Clé de Peau Beauté, Drunk Elephant, Dr. Dennis Gross Skincare, NARS, SHISEIDO and several prestige fragrance brands including Issey Miyake, Narciso Rodriguez and Tory Burch. At Shiseido Americas we value and celebrate human diversity, with a rich tapestry of employees from all backgrounds and experiences. Headquartered in New York City with US offices and facilities located in New Jersey, Ohio, Texas and Florida, Shiseido Americas employs over 2,000 individuals in the US, Canada, and Latin America. Shiseido Americas is a hub of talent and innovation. Be inspired by the array of skills, knowledge, and integrity of your colleagues, and join our driving force as Shiseido continues its pursuit of beauty innovations for a better world. At Shiseido Americas, we focus on our people. We strive to foster a collaborative workplace culture where creative thinking, inclusivity and unique diverse perspectives are celebrated in order to drive success for both our employees and the company as a whole. By prioritizing our team and promoting an open-minded environment, we push the boundaries of what's possible and bring new ideas to life.
Responsibilities
- Provide administrative assistance and support of key business activities for the Country Manager and Regional CIO (Americas) function as a communication link to ensure smooth and efficient operations between departments.
- Support Key Business Activities for the Americas Region Stakeholders
- Maintain and optimize meeting calendars, scheduling, and rescheduling of meetings (both with regional and HQ contacts) to optimize work and focus time, as appropriate to the individual stakeholder.
- Coordinate department needs and information with the global IT and FOCUS teams as needed.
- Schedule conference rooms and TEAMS virtual meetings with internal and external parties as appropriate.
- Order and distribute office supplies and sundries as needed.
- Create travel agendas and book reservations through AMEX / Concur or other means as appropriate to the individual stakeholder, anticipating needs at destinations and adhering to all SAC Travel policies.
- Consult with other Executive Assistants to coordinate schedules, meetings, and information as needed at the region and global level.
- On occasion, assist in the creation of PowerPoint decks and take meeting notes.
- Support capex and opex budget
- for any list of duties/requirements/benefits, and
for prose. Do NOT repeat the job title as a heading. Do NOT put Job ID etc. Remove boilerplate. Preserve ALL substantive information; do NOT invent or summarize away detail. Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. So we need to strip out the EEO statement at end. Also remove the line "#Nylaw". Also remove any duplicated lines? Not seeing duplicates. We need to keep all substantive info: company description, job summary, responsibilities list, qualifications list, benefits list. We need to format as HTML fragment only. Let's extract sections: Company description: "Your Dreams, Our Future. Join the dynamic and diverse team at Shiseido Americas, a subsidiary of the world-renowned Shiseido Company Limited. Be a part of a portfolio of prestige beauty brands which includes Clé de Peau Beauté, Drunk Elephant, Dr. Dennis Gross Skincare, NARS, SHISEIDO and several prestige fragrance brands including Issey Miyake, Narciso Rodriguez and Tory Burch. At Shiseido Americas we value and celebrate human diversity, with a rich tapestry of employees from all backgrounds and experiences. Headquartered in New York City with US offices and facilities located in New Jersey, Ohio, Texas and Florida, Shiseido Americas employs over 2,000 individuals in the US, Canada, and Latin America. Shiseido Americas is a hub of talent and innovation. Be inspired by the array of skills, knowledge, and integrity of your colleagues, and join our driving force as Shiseido continues its pursuit of beauty innovations for a better world. At Shiseido Americas, we focus on our people. We strive to foster a collaborative workplace culture where creative thinking, inclusivity and unique diverse perspectives are celebrated in order to drive success for both our employees and the company as a whole. By prioritizing our team and promoting an open-minded environment, we push the boundaries of what's possible and bring new ideas to life." That could be "About the role" or maybe "About the company". But we can put under "About the role". The instruction: use
for section headings (e.g. About the role, Responsibilities...). So we can have
About the role
thenwith that prose. Job Summary: "Provide administrative assistance and support of key business activities for the Country Manager and Regional CIO (Americas) function as a communication link to ensure smooth and efficient operations between departments." That's part of responsibilities? Could be included in responsibilities or as part of About the role. Probably include in responsibilities. Then "What You Will Do" list: many bullet-like sentences. We need to turn each into
- inside
- . The content includes many sentences separated by periods. We need to preserve all detail. We'll break each sentence as a list item. However some sentences are long and contain multiple clauses separated by commas; but we can keep as one item.
Let's extract each bullet:
- Support Key Business Activities for the Americas Region Stakeholders
- Maintain and optimize meeting calendars, scheduling, and rescheduling of meetings (both with regional and HQ contacts) to optimize work and focus time, as appropriate to the individual stakeholder.
- Coordinate department needs and information with the global IT and FOCUS teams as needed.
- Schedule conference rooms and TEAMS virtual meetings with internal and external parties as appropriate.
- Order and distribute office supplies and sundries as needed.
- Create travel agendas and book reservations through AMEX / Concur or other means as appropriate to the individual stakeholder, anticipating needs at destinations and adhering to all SAC Travel policies.
- Consult with other Executive Assistants to coordinate schedules, meetings, and information as needed at the region and global level.
- On occasion, assist in the creation of PowerPoint decks and take meeting notes.
- Support capex and opex budget review meetings with notes and follow ups with the teams and updates to the tracker and expense master
- SOP updates and creation, if needed.
- Quarterly App Stack Reviews with the IT Teams.
- Support Change Control Board Meetings (only when primary lead is unavailable).
- Support tactically on OCM activities (schedule training sessions, attend sessions and take notes).
- Support and Maintain Financial Activities
- Complete expense reports for self and key stakeholders on time through the expense system, ensuring compliance to all audit requirements, and adhering to SAC Expense Policy.
- Track and file invoices/receipts when received.
- Execute weekly IT invoice coding, working together with department personnel to gather needed information (i.e., I/O codes, etc.), ensuring all coding is executed within agreed thresholds.
- Follow up on payment processing status for all coded invoices and report discrepancies or contact vendors as appropriate, ensuring all payments are completed in a timely manner.
- Renew memberships, visas, credit cards, etc.
- Support Key Events and Large Meetings
- Support the planning and execution of SAC IT in-person events (Q2 and Q4), working with external agencies on detailed agendas, collaborating with executive stakeholders, and making decisions as needed, ensuring adherence to budget targets.
- Support major corporate events (e.g., SAC Town Hall, Brand Conferences, etc.) as appropriate.
- Support other events or large meetings as needed.
- Coordinate meeting dates, virtual meeting information and PowerPoint deck preparation for quarterly Town Hall meetings and other major brand-wide presentations
- Conduct research on venues, gifting, etc. to help determine overall budget.
- Collaborate with the leadership team to ideate meeting/event theme, production, etc.
- Partner with HR contacts and maintain ongoing communication regarding any new hires, terms, birthdays, anniversaries, or structural updates.
- Update team organizational charts as needed.
- Forecast and order team quarterly award packages as required.
- Accommodate guests visiting to meet with the EC (e.g., register names with security, meet in reception, offer drinks, take coats)
- Reserve meeting space, conduct set up and cleanup of catering in conference room areas prior to and after meetings.
- Place food orders for meetings as requested.
- Complete miscellaneous business errands.
- Execute Learning and Development
- Take O365 classes to increase skills, starting with basic curriculum and progressing to more advanced, as appropriate.
- Create and execute personalized roadmap of training program.
- Complete all required company and compliance training as required.
Also there is a line: "#Nylaw You may be asked to perform other duties needed to help drive to our vision, fulfill our mission and abide by our organization’s values." This is a duty; we should include as a list item maybe under responsibilities. Remove the "#Nylaw" tag? It's likely a marker; we should drop it but keep the sentence: "You may be asked to perform other duties needed to help drive to our vision, fulfill our mission and abide by our organization’s values."
Now "Who You Are": list of qualifications:
- Minimum of 5 years’ experience supporting Senior Executives within a corporate environment
- Effective communication skills, both written and verbal.
- Strong technical skills, especially with MS Excel, PowerPoint, and Outlook.
- Professionalism and flexibility to assist and accommodate accordingly.
- Intuitive thinking and problem-solving skills.
- Enthusiasm and positive, can-do attitude.
- High sense of business urgency.
- Ability to prioritize workload, organized and detail oriented.
- Interpersonal skills, along with the ability to work with cross-functional teams.
- Able to work in a hybrid in-office and remote format.
- College graduate preferred.
We can put under
- .
We should not include Pay or Schedule sections because not present.
We need to ensure we don't include boilerplate like EEO statement at end. Remove that.
Now produce HTML fragment:
About the role
Your Dreams, Our Future. Join the dynamic and diverse team at Shiseido Americas, a subsidiary of the world-renowned Shiseido Company Limited. Be a part of a portfolio of prestige beauty brands which includes Clé de Peau Beauté, Drunk Elephant, Dr. Dennis Gross Skincare, NARS, SHISEIDO and several prestige fragrance brands including Issey Miyake, Narciso Rodriguez and Tory Burch. At Shiseido Americas we value and celebrate human diversity, with a rich tapestry of employees from all backgrounds and experiences. Headquartered in New York City with US offices and facilities located in New Jersey, Ohio, Texas and Florida, Shiseido Americas employs over 2,000 individuals in the US, Canada, and Latin America. Shiseido Americas is a hub of talent and innovation. Be inspired by the array of skills, knowledge, and integrity of your colleagues, and join our driving force as Shiseido continues its pursuit of beauty innovations for a better world. At Shiseido Americas, we focus on our people. We strive to foster a collaborative workplace culture where creative thinking, inclusivity and unique diverse perspectives are celebrated in order to drive success for both our employees and the company as a whole. By prioritizing our team and promoting an open-minded environment, we push the boundaries of what's possible and bring new ideas to life.
Responsibilities
- Provide administrative assistance and support of key business activities for the Country Manager and Regional CIO (Americas) function as a communication link to ensure smooth and efficient operations between departments.
- Support Key Business Activities for the Americas Region Stakeholders
- Maintain and optimize meeting calendars, scheduling, and rescheduling of meetings (both with regional and HQ contacts) to optimize work and focus time, as appropriate to the individual stakeholder.
- Coordinate department needs and information with the global IT and FOCUS teams as needed.
- Schedule conference rooms and TEAMS virtual meetings with internal and external parties as appropriate.
- Order and distribute office supplies and sundries as needed.
- Create travel agendas and book reservations through AMEX / Concur or other means as appropriate to the individual stakeholder, anticipating needs at destinations and adhering to all SAC Travel policies.
- Consult with other Executive Assistants to coordinate schedules, meetings, and information as needed at the region and global level.
- On occasion, assist in the creation of PowerPoint decks and take meeting notes.
- Support capex and opex budget
Requirements
(or Qualifications). We'll choose Requirements. Now Benefits: "What We Can Offer You" list: - Medical, Dental, & Vision Insurance - Life and Disability Insurance - Paid Time Off - Paid Volunteer Days - Paid Company Holidays - Paid Parental Leave - 401K with 6% Company Match - Talent Development & Learning Programs - Internal & International Mobility - Product Discounts & Annual Gratis - Employee Led Affinity Groups - Tuition Reimbursement We should put underBenefits
with - .
We should not include Pay or Schedule sections because not present.
We need to ensure we don't include boilerplate like EEO statement at end. Remove that.
Now produce HTML fragment: