Executive Assistant

Are you someone who enjoys being the organizational hub a busy executive office and takes pride in keeping operations running smoothly? Consider apply and become our Executive Assistant! You will support the CEO and Executive Office by managing correspondence, calendars, email communications, meeting logistics, travel arrangements, and important administrative records. As a key liaison, you'll help foster clear communication between leadership, staff, board members, and external partners while tracking assignments and supporting special projects. We hope to see your application if you're a detail-oriented professional who thrives in a collaborative environment and enjoys making a meaningful impact behind the scenes. About Seneca Seneca has been nominated among the Bay Area’s Top Workplaces for several consecutive years. We’re committed to providing traditionally marginalized communities with a network of excellent mental health, community-based, and educational services. We are committed to building a diverse staff. Our programs deeply engage in conversations and training on Diversity, Equity, and Inclusion to bring equity and justice to the youth and families we serve. Responsibilities Process and manage all correspondence to and from the Executive officePrepare correspondence and special project documents for the Executive Office and CEO as neededMaintain the CEO’s calendarTrack and manage the CEO’s email accountCoordinate and support meetings and events by managing logistics, scheduling, and traveling arrangementMaintain all aspects of the Board Meetings, Administrative Meetings and Program Directors' MeetingsMaintain all Executive Office filesServe as liaison for external and staff communication with the Executive Office and CEODistribute information and assignments and develop and track reports as directed by the Executive OfficersCover telephones as needed Qualifications Required: Education/experience requirements:Bachelor's degree + 1 year of applicable work experience ORAssociate degree or equivalent + 2 year of applicable work experience ORHigh school diploma/GED + 3 years of applicable work experienceApplicable work experience includes any paid or unpaid experience in an administrative capacity requiring customer service, data entry, ability to prioritize multiple projects within strict deadlines, and coordination with multiple departmentsPass computer test assessmentAt least 21 years of ageTB test clearance, fingerprinting clearance, and any other state/federal licensing or certification requirements Preferred Ability to work as a team memberStrong attention to detail Skills Of An Ideal Candidate Proficiency with the Microsoft Office suite, Adobe suite, and electronic databasesExcellent organizational, analytical, writing, and communication skillsAbility to prioritize projects and multitask in a fast-paced work environment SCHEDULE Full-timeMonday - Friday, 9am - 5:30pmHybrid; provide in-person services with capacity to complete administrative tasks remotely Benefits Starting at $40.12 - $42.62 per hour, commensurate rate with experienceAdditional compensation upon pass the bilingual language proficiency examSalary increase every yearMileage reimbursement5 weeks of Paid Time Off and 11 Paid HolidaysComprehensive benefits package:Medical, dental, vision, chiropractic, acupuncture, fertility coverageLong-term disability, family leave, and life insurance50% paid premiums for dependents403b Retirement PlanEmployer-paid Employee Assistance PlanSeneca is a Public Service Loan Forgiveness certified employer Promotional opportunities across the agency in California