Executive Assistant

About the role

Established in 2023 as UT Austin’s newest college, the School of Civic Leadership is a community of scholars and students dedicated to studying the foundational ideas and institutions of a free society, with the goal of advancing human flourishing. We value independent thought, civil discourse, reasoned deliberation, and intellectual curiosity as we prepare to meet the challenges of the present and sustain the blessings of liberty for future generations. Upholding the University’s motto—Disciplina Praesidium Civitatis, “Education is the guardian genius of democracy”—we advance The University of Texas at Austin’s mission to achieve excellence in education, research, and public service.

Responsibilities

• Serve as the primary point of contact for inbound communications to the Dean’s Office; manage the Dean’s calendar, coordinate meetings with internal and external stakeholders, route inquiries, manage electronic and physical correspondence, and maintain office files.
• Coordinate travel arrangements for the Dean and official guests, including itineraries, bookings, reimbursements, and travel-related correspondence.
• Serve as the primary point of contact for Dean’s Office events; coordinate logistics, communicate with partners, collaborate with staff, and ensure materials and communications are disseminated.
• Manage administrative and business operations on behalf of the Dean, including purchase orders, contracts, payments, honoraria, event expenses, and related financial transactions; serve as liaison with administrative support units.
• Coordinate visits hosted by the Dean’s Office, including scheduling, itineraries, logistics, briefing materials, communications, hospitality, parking, building access, and on-site support.
• Prepare presentations, reports, correspondence, and other materials on behalf of the Dean as needed.
• Perform other duties as assigned.

Required Qualifications

• Bachelor’s degree and at least 5 years of experience, including two years at the Administrative Associate or Senior Administrative Associate level.
• Experience supporting executive-level leaders.
• Demonstrated experience managing complex calendars, coordinating meetings and travel, and balancing multiple competing priorities in a fast-paced environment.
• Excellent written and verbal communication skills with the ability to communicate effectively and diplomatically with individuals at all organizational levels and external partners.
• Demonstrated ability to exercise sound judgment, maintain confidentiality, and independently manage sensitive information with a high degree of accuracy and professionalism.

Benefits

• Competitive health benefits (employee premiums covered at 100%; family premiums at 50%).
• Vision, dental, life, and disability insurance options.
• Paid vacation, sick leave, and holidays.
• Teachers Retirement System of Texas (defined benefit retirement plan).
• Voluntary retirement programs: tax-sheltered annuity 403(b) and deferred compensation 457(b).
• Flexible spending account options for medical and childcare expenses.
• Training and conference opportunities.
• Tuition assistance.
• Athletic ticket discounts.
• Access to UT Austin’s libraries and museums.
• Free rides on all UT Shuttle and Capital Metro buses with staff ID card.