Executive Assistant

About the role

Schellman is a Top 50 CPA firm and a leading provider of attestation and compliance services, specializing in security and privacy audits, assessments, and certifications. As an Executive Assistant, you will support C-level executives in a fast-paced environment while assuming office management responsibilities, including the supervision of team members. You will serve as a partner to multiple executives, handling administrative tasks to allow them to focus on delivering exceptional results. The ideal candidate will reside in the Tampa, FL area, as on-site presence at our Tampa corporate offices may be required on an as-needed basis.

Responsibilities

• Provide executive assistance to multiple C-level Executives.
• Assist Executives in coordinating internal deliverables and ensuring deadlines are met.
• Screen phone calls, email communications, and manage meetings and appointments in accordance with company policies and procedures.
• Prepare correspondence on behalf of executives at their discretion.
• Route and resolve information requests.
• Plan, book, and confirm travel arrangements.
• Anticipate, prioritize, and prepare the executive team for travel, meetings, and presentations.
• Organize and complete periodic reports and statistical reporting.
• Facilitate internal communications, coordinate special company functions, and staff meetings.
• Make recommendations for improving operations or processes.
• Act as back-up for the receptionist in administrative and office-based tasks, including reception area coverage, organizing meetings, and communicating facility-related changes with staff, suppliers, or clients.
• Manage, develop, train, and mentor team members on projects and assess performance.

Requirements

• High level of agility in managing a large volume of tasks and competing priorities accurately and timely.
• High degree of confidentiality and discretion with sensitive company information.
• Ability to establish collaborative relationships and maintain rapport with executive management and a wide range of team members.
• Experience using Outlook, Word, and Excel.
• Associate’s or Bachelor’s degree in business or other relevant subject area, or equivalent years of experience directly related to the duties and responsibilities specified.
• 5 or more years of total experience, with 3 years working in a large, highly demanding service organization supporting C-Suite Executives.

About Schellman

Schellman is an accredited multi-framework ISO Certification Body for security, privacy, business continuity, and quality. We are a globally licensed PCI Qualified Security Assessor, a leading FedRAMP 3PAO, and the first assessment firm authorized as a CMMC C3PAO. Our expertise lies in providing best-in-class cybersecurity and IT audits and attestations. Our culture, client approach, and dedication to values have earned us recognition as a Great Places to Work certified company, a Best Firms to Work For by Accounting Today, and a Glassdoor Best Places to Work. Our first core value—People Come First—is reflected in our culture, benefits, and business practices.