Executive Assistant

About the Role

SambaNova is hiring an Executive Assistant to support three senior leaders spanning Engineering, General & Administrative (G&A), and Sales. This high‑trust, high‑visibility role requires managing competing priorities across very different functions, keeping each leader’s calendar and workload running smoothly, and acting as a dependable point of coordination between their teams. The ideal candidate is highly organized, discreet, and comfortable operating in a fast‑moving, high‑growth environment where priorities shift quickly.

Responsibilities

• Calendar & Time Management: Proactively manage complex, high‑volume calendars for three executives, resolve scheduling conflicts, prioritize time against each leader’s most pressing commitments, schedule and coordinate internal and external meetings, all‑hands, offsites, and cross‑functional reviews, and handle logistics, agendas, and pre‑read materials. Anticipate scheduling needs across time zones and adjust proactively as priorities shift.
• Travel & Expenses: Book and manage domestic and international travel itineraries, adapt quickly to last‑minute changes, and prepare, submit, and reconcile expense reports in a timely manner in compliance with company policy.
• Communication & Coordination: Serve as a trusted point of contact between the three executives and their direct reports, peers, and external partners; draft, proofread, and manage correspondence, presentations, and internal communications; track action items and follow‑ups from meetings; exercise sound judgment and discretion with confidential and sensitive information across engineering, financial, and sales matters.
• Meeting & Event Support: Coordinate department meetings, leadership reviews, and team events, including logistics, catering, and materials; help plan and execute larger organizational events (team offsites, department all‑hands) in partnership with other EAs and business partners.
• Cross‑Functional Operations: Partner with other Executive Assistants and business teams to align on shared processes, coverage during absences, and event coordination; support light project coordination and ad‑hoc initiatives such as tracking OKRs, org‑planning logistics, or budget documentation; process purchase orders, invoices, and vendor requests as needed.

Basic Qualifications

• 5+ years of experience as an Executive Assistant or in a similar administrative role, ideally supporting multiple senior leaders simultaneously.
• Bachelor’s degree or equivalent practical experience.
• Demonstrated ability to manage competing priorities across different functions and stakeholders without dropping details.

Additional Required Qualifications

• Excellent written and verbal communication skills, with strong judgment on tone and audience across technical, financial, and customer‑facing contexts.
• Highly proficient with Google Workspace or Microsoft Office (calendar, email, docs, slides, spreadsheets) and familiarity with expense and travel management tools (e.g., Concur, Navan).
• Strong discretion and professionalism when handling confidential business, personnel, and financial information.
• Comfortable working in a fast‑paced, high‑growth technology company where priorities can change quickly.
• Strong organizational skills and follow‑through; able to manage multiple workstreams and deadlines independently.

Preferred Qualifications

• Prior experience supporting leaders in Engineering, Finance/G&A, and Sales organizations, or at a semiconductor, AI infrastructure, or enterprise technology company.
• Experience coordinating with cross‑functional business partners such as Finance, People, IT, and Legal.
• Experience planning offsites, team events, or department‑wide meetings.

Pay

Base Salary Range: $115,000 — $140,000 USD

Benefits

• Competitive total rewards package including base salary, equity, and comprehensive benefits.
• 95% premium coverage for employee medical insurance; 77% premium coverage for dependents.
• Health Savings Account (HSA) with employer contribution.
• Dental, Vision, Short‑Term and Long‑Term Disability, Basic Life, Voluntary Life, and AD&D insurance plans.
• Flexible Spending Account (FSA) options for Health Care, Limited Purpose, and Dependent Care.
• Well‑being benefits: full subscription to Headspace, Gympass+ membership with access to physical gyms, One Medical membership, counseling services via Employee Assistance Program, and more.