Executive Assistant

We are the leading provider of professional services to the middle market globally. Our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled culture and talent experience, and our ability to be compelling to our clients. You’ll find an environment that inspires and empowers you to thrive both personally and professionally.

About the role

The executive assistant will provide skilled and efficient support to select RSM leaders and may serve as a navigator to other RSM owners. Under supervision, the executive assistant will assist with ongoing activities, including scheduling calls and meetings, execution of travel arrangements, and expense reimbursement. May be responsible for proofreading communications, compiling reports, and other special projects as needed. In addition, the executive assistant may fulfill administrative requests through the ESS request site. This position requires a high level of professionalism, confidentiality, and a sense of urgency.

Responsibilities

• Maintain calendar appointments and ensure that meetings are scheduled in advance and prioritized accordingly.
• Coordinate all travel arrangements, including flights, cars, hotels, and meals.
• Submit expense reports in a timely manner.
• Handle meeting management administration, including all meeting invitations and logistics, tracking attendees, and taking notes.
• Routinely handle confidential correspondence.
• Participate in projects and/or events as assigned, including researching, organizing details, and following through with execution.
• Proofread and assemble information, including correspondence, PowerPoint slides, handouts, and spreadsheets, ensuring a professional and consistent appearance.
• With guidance, compile data from a variety of resources and prepare appropriate reports and/or documentation.
• Serve as the “go-to” resource to deliver a consistent and positive experience.
• Act as a liaison between ESS, other internal departments, and/or others outside the firm as appropriate.
• Provide general knowledge of firm systems, tools, and industry knowledge when appropriate.
• Perform other duties as assigned.

Requirements

• Associate degree or 2+ years of experience in a related field.
• Intermediate Microsoft Office skills; ability to learn programs/software utilized by the firm.
• Demonstrates a basic knowledge of the technology tools required within assigned responsibilities.
• Effective organization, prioritization, and time management skills, with strong attention to detail.
• Excellent people skills.
• Strong grammar and proofreading skills and experience.
• Ability to prepare presentations including charts, graphics, tables, speaker notes, and handouts.
• Ability to balance multiple tasks and projects.
• Must be punctual and able to adapt to changing schedules.
• Ability to convey instructions clearly and concisely and be responsive when required.
• Maintains professionalism in demeanor, conversation, and attire.

Experience

1 to 3 years of relevant experience in a related field or area.

Schedule

There is an expectation that your first ninety days of employment will be in-office five (5) days per week. After those 90 days, you will have the ability to work a hybrid schedule, minimally with three (3) days in-office, to be confirmed with your Performance Advisor in writing.

Pay

Compensation Range: $57,200 - $94,600.

Benefits

At RSM, we offer a competitive benefits and compensation package for all our people. We offer flexibility in your schedule, empowering you to balance life’s demands while maintaining your ability to serve clients. Learn more about our total rewards.