Executive Assistant

About the role

Roers Companies is seeking an energetic, dedicated professional to join our team in Plymouth, MN as an Executive Assistant.

About You

You’re passionate about your work and driven to achieve ambitious goals. You step up when the team needs an extra hand and aren’t afraid to ask for help when you need it. You make smart decisions because you get the big picture and ace the little details. In other words, you share our corporate values — passion, work ethic, teamwork, integrity, and ownership mindset.

Responsibilities

• Organize executive schedules and matters.
  • Schedule corporate and investors' meetings, employees' weekly check-ins, travel booking, professional and personal events.
  • Manage the executive inbox, including flagging emails that need immediate attention, responding to emails, managing archive folders, and following cyber risk prevention best practices.
  • Open, sort, and distribute mailed correspondence.
  • Work closely with the executive on projects supporting the Business’ goals (team’s activity tracking, business plan development…).
  • Collaborate with other members of the Equity and Executive Teams as needed (projects, database entry, follow-up communications).
  • Collaborate with the executive’s Household Manager on family’s planned events/appointments and forward kids’ related emails (school/sports team).
  • Collaborate with the Development Team on document signatures completion.
  • Read submissions, letters, agendas, memos; determine importance; and manage accordingly.
  • Draft and/or edit documents and PowerPoint presentations as needed.
  • Complete the monthly coding and approving of expenses.
  • Maintain database of usernames and passwords for the executive.
  • Organize onsite meetings, including scheduling, sending reminders, and organizing catering when necessary.
  • Maintain shared task boards.
  • Assist the executive with any IT needs.
  • Greet visitors and determine access to appropriate parties.

Requirements

• High School Diploma or GED
• 5+ years of Executive Assistant experience preferred, 5 years’ experience in supporting administrative roles minimum.
• Strong interpersonal, oral and written communication skills
• Exceptional communication skills and ability to interact with a wide range of people
• Must be organized, detail oriented and have good time management skills
• Ability to work a flexible schedule
• Entrepreneurial mindset – loves to be challenged, determined to win, puts clients and teammates first, collaborative, inquisitive, self-motivated, and operates on trust
• High integrity – trusted, direct, truthful. Embodies confidence and admits mistakes

Preferred Qualifications

• Bachelor’s degree

Compensation and Benefits

Compensation Range: $70,000 - $92,110

Roers offers a comprehensive benefits & perks package to full-time employees which may include:

• Health Plans - Medical, dental, vision, FSA, and HSA
• Family Leave - Paid birth & bonding leave
• Employer Paid Benefits - Basic life insurance, Accidental Death & Dismemberment (AD&D), and short-term disability
• Additional Voluntary Benefits – Life Insurance, AD&D, long-term disability, critical illness, and accident insurance
• 401(K) - 3% company contribution, 100% vested after 2 years of employment
• Competitive PTO - 3 weeks of PTO with immediate accrual, 9 paid holidays, 1 floating holiday, and bereavement
• Health and Wellness - fitness membership reimbursement program
• Rent Discount - 20% discount for employees living in Roers Companies properties
• Employee Referral Bonus Program - $2,500 referral bonus paid once referred candidate completes 60 days of employment
• Charitable Match Program – Roers matches employee donations to charitable organizations
• Professional Development Opportunities
• Employee Assistance Programs