Executive Assistant

Responsibilities

• Represent the Executive Management team in dealing with all levels of management and personnel within the plant and beyond.
• Accurately and consistently convey the Executive Management team’s directives, management philosophies, and policies to extend their influence.
• Use independent discretion and sound judgment in a variety of functions, identifying urgency, priority, and knowing when to act on behalf of the Executive Management team.
• Prevent decision-making bottlenecks and facilitate ongoing operations by acting as a lead for the Executive Management team.
• Manage the Executive’s business opportunities, schedules, and calendar commitments for optimal effectiveness.
• Handle the flow of information to and from the Executive Management team and manage highly confidential materials and communications.
• Interface between Corporate, CFO, CEO, and Board-related matters and the Division General Managers/Presidents and the Management team.
• Coordinate all preliminary data gathering on incoming calls received through the Executive Management team’s office.
• Manage, plan, and oversee the Division’s budget and keep travel expenses within budgeted limitations for personnel.
• Authorize the use of a company credit card for business purchases or travel-related authorizations.
• Ensure adherence and knowledge of all ISO processes, procedures, flowcharts, and quality policy.
• Document all department processes and procedures and ensure appropriate individuals are trained and cross-trained as necessary.

Requirements

• Associates or Bachelor's Degree.
• Experience in Senior Management Level Support Position.
• Experience in a Manufacturing Environment.
• Mandatory: High School Diploma or GED.
• Experience in a High-Paced Professional Office Environment.
• Experience coordinating travel and meeting requirements.
• Experience in record-keeping, travel, and budget expense management.
• Exceptional organizational, verbal, and written communication skills.