Executive Assistant

About the role

We are looking for an Executive Assistant to support daily administrative operations for a Waukesha, WI area organization. This position is ideal for someone who is highly organized, communicates clearly, and can manage multiple priorities with discretion. The right candidate will play a key role in keeping schedules, travel plans, and executive communications running smoothly.

Responsibilities

• Coordinate complex calendars, schedule meetings, and resolve scheduling conflicts to keep leadership activities organized
• Arrange business travel, including transportation, lodging, and itinerary preparation for executives or team members
• Prepare and submit expense reports with accuracy and attention to company guidelines and deadlines
• Draft, edit, and distribute correspondence, presentations, and other administrative documents
• Provide day-to-day administrative support by handling routine requests, maintaining records, and following up on action items
• Serve as a point of contact for internal and external communications while maintaining discretion and confidentiality

Requirements

• Demonstrated experience supporting executives or senior leaders in an administrative capacity
• Strong ability to manage calendars, appointments, and changing priorities effectively
• Experience coordinating travel arrangements and preparing detailed itineraries
• Proficiency in completing expense reporting accurately and on time
• Excellent written communication skills with the ability to compose clear business correspondence
• Strong organizational skills, sound judgment, and the ability to handle confidential information discreetly