Executive Assistant

Responsibilities

• Cook up complex calendars for executive leadership, ensuring appointments, internal discussions, and key commitments are organized accurately.
• Arrange meetings from start to finish, including confirming attendees, reserving spaces, and preparing rooms before sessions begin.
• Respond quickly to last-minute scheduling adjustments and reorganize plans smoothly while keeping stakeholders informed.
• Collect updates and essential information from multiple departments to support executive decision-making and meeting preparation.
• Provide day-to-day administrative support to designated leaders and adapt to additional support needs as business priorities evolve.
• Use Outlook and other Microsoft Office tools to manage scheduling, correspondence, and routine administrative tasks efficiently.
• Help maintain an effective onsite office experience by anticipating logistical needs and keeping executive activities running smoothly.

Requirements

• Previous administrative or executive support experience in a detail-focused office setting.
• Strong working knowledge of Microsoft Office, with particular strength in Outlook calendar management.
• Proven ability to handle changing priorities, interruptions, and urgent rescheduling requests without losing attention to detail.
• Comfortable stepping into an active role with limited training and contributing effectively from the start.
• Excellent organizational skills and a high level of discretion when supporting leadership.
• Clear written and verbal communication skills for coordinating with executives and cross-functional teams.

Qualifications

• A high school diploma required; additional college education is preferred.

Skills

• Outlook calendar management
• Administrative support
• Meeting coordination
• Organizational skills
• Communication skills

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance

Pay

• Compensation details are not specified.

Schedule

• The schedule is flexible, with approximately 20 hours per week across four or five days.