Executive Assistant

We are looking for an Executive Assistant to support senior leadership within a fast-paced printing and publishing environment in Salt Lake City, Utah. This contract opportunity is ideal for someone who excels at managing schedules, coordinating travel, and keeping executive priorities organized.

Responsibilities

• Manage complex executive calendars, prioritize appointments, and help ensure leaders stay aligned with shifting business needs.
• Arrange domestic and/or international travel, including flights, lodging, ground transportation, and itinerary details.
• Coordinate travel logistics and resolve scheduling conflicts or last-minute changes with minimal disruption.
• Organize executive meetings by preparing schedules, confirming attendance, and ensuring logistics are in place.
• Support day-to-day administrative needs for leadership while maintaining accuracy, discretion, and responsiveness.
• Track important deadlines, follow up on action items, and help keep executive commitments moving forward.
• Communicate with internal teams and external contacts in a clear and detail-focused manner.

Requirements

• Proven experience supporting executives or senior leadership in an administrative capacity.
• Strong background in calendar management within a dynamic, deadline-driven setting.
• Demonstrated ability to book and coordinate detailed travel arrangements.
• Experience organizing executive meetings and managing related logistics.
• Excellent organizational skills with the ability to balance multiple priorities effectively.
• Strong written and verbal communication skills with a high level of professionalism.
• Proficiency with standard business software and administrative tools.
• Ability to handle confidential information with discretion and sound judgement.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in our company 401(k) plan.

Benefits are available to contract/temporary professionals. Visit roberthalf.gobenefits.net for more information.