Executive Assistant

We are seeking a highly organized, proactive, and polished Executive Assistant to provide comprehensive support to a senior executive in a fast-paced, high-growth environment. This role requires exceptional calendar management, extensive domestic and international travel coordination, and the ability to anticipate needs before they arise. The ideal candidate thrives under pressure, manages competing priorities with ease, and serves as a trusted partner to executive leadership. Key ResponsibilitiesManage complex and ever-changing executive calendars, scheduling meetings across multiple time zones while balancing competing priorities.Coordinate extensive domestic and international travel, including flights, hotels, transportation, meeting logistics, and detailed itineraries.Anticipate scheduling conflicts and proactively develop solutions to maximize executive efficiency.Prepare travel agendas, briefing materials, meeting documents, and expense reports.Serve as a primary point of contact for internal and external stakeholders, maintaining professionalism and confidentiality at all times.Coordinate executive meetings, board meetings, off-site events, and leadership team gatherings.Track action items, follow up on deliverables, and ensure deadlines are met.Screen and prioritize communications, including emails, phone calls, and correspondence.Support special projects, research initiatives, presentations, and strategic business activities.Handle highly confidential information with discretion and sound judgment.Manage administrative processes, vendor relationships, invoices, and departmental coordination as needed. QualificationsBachelor's degree preferred or equivalent professional experience.5+ years of Executive Assistant experience supporting senior executives, C-suite leaders, or company presidents.Demonstrated expertise managing complex calendars and extensive travel schedules.Strong experience coordinating international travel and handling last-minute changes.Exceptional organizational, multitasking, and prioritization skills.Excellent written and verbal communication abilities.Advanced proficiency with Microsoft Office Suite, including Outlook, Word, PowerPoint, and Excel.Ability to work independently, exercise sound judgment, and maintain strict confidentiality.Professional demeanor with outstanding interpersonal skills and executive presence.Flexibility to accommodate changing schedules and occasional after-hours support when business needs arise. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.