Executive Assistant

Responsibilities

• Cook up complex calendars, communications, and shifting priorities across leadership and cross-functional teams to keep daily activities running smoothly.
• Apply AI-based tools to draft correspondence, summarize meetings and documents, conduct research, and assemble briefing materials that strengthen executive support.
• Handle personal assistance needs for senior leadership, including scheduling appointments, arranging travel, managing errands, and supporting household or family-related logistics as needed.
• Organize office operations and maintain a workspace environment that supports productivity, efficiency, and effective time management.
• Address administrative and office-related issues proactively, identifying solutions quickly to minimize disruption.
• Prepare and coordinate executive meetings, travel itineraries, and related materials with close attention to timing and accuracy.
• Take ownership of special assignments and ad hoc projects, adjusting priorities as business needs evolve.
• Manage sensitive business and personal matters with discretion, professionalism, and a high level of emotional intelligence.

Requirements

• At least 5 years of experience supporting C-suite or senior executive leadership in an Executive Assistant capacity.
• Availability to work onsite five days per week in Dallas, Texas.
• College degree or equivalent background demonstrating the ability to perform at a high level in executive support.
• Strong proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Practical knowledge of office operations, administrative procedures, and standard office technology.
• Excellent organizational, time management, and follow-through skills with the ability to handle multiple priorities independently.
• Strong written and verbal communication skills paired with sound judgment and relationship-building ability.
• Comfort using AI-powered productivity tools and willingness to learn new technologies that enhance daily workflow.

Qualifications

The ideal candidate brings sound judgment, strong organization, and the ability to use modern productivity tools, including AI-enabled solutions, to improve efficiency and responsiveness.