Executive Assistant

About the Role

We are seeking a dynamic Executive Assistant to serve as a trusted partner to leadership in a fast-paced, globally connected organization. In this high-impact role, you'll coordinate complex calendars across multiple time zones, anticipate challenges before they arise, and help drive executive productivity at every level.

Responsibilities

• Coordinate executive calendars by organizing meetings, prioritizing requests, and balancing both immediate demands and longer-range planning needs.
• Arrange domestic and international travel, including flights, lodging, ground transportation, dining reservations, and meeting spaces, while accounting for time zone differences and itinerary changes.
• Serve as a resourceful problem-solver by anticipating issues, identifying practical solutions, and leveraging internal and external contacts to address urgent needs.
• Prepare, review, and organize business documents, correspondence, and administrative records with a high level of accuracy and confidentiality.
• Support day-to-day office and executive administrative functions, ensuring timely follow-up on action items and smooth communication across teams and global stakeholders.
• Assist with financial and clerical tasks such as invoice handling, data entry, and coordination related to accounts payable and accounts receivable activities.
• Use business software and office technology effectively to track information, maintain schedules, and support reporting and documentation needs.

Requirements

• At least 5 years of experience in an executive support or closely related administrative role.
• Demonstrated success managing complex calendars and coordinating shifting priorities for senior leadership.
• Experience booking and managing international travel arrangements in a business setting.
• Strong problem-solving skills with the ability to act independently and use relevant networks to achieve results.
• Comfortable working with modern office technology and digital tools, with recent experience in a technology-enabled workplace.

Qualifications

• Background supporting leaders within a large-scale or globally active organization is preferred.
• Familiarity with administrative and clerical accounting support, including invoice processing, data entry, accounts payable, accounts receivable, or QuickBooks, is an asset.

Benefits

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan.