Executive Assistant

About the role

We are looking for an Executive Assistant to support senior leadership in a non-profit with a high level of organization, discretion, and responsiveness. This contract position offers a path to a permanent role and is ideal for someone who excels at managing complex schedules, coordinating travel, and keeping executive priorities moving efficiently. The role also involves supporting meetings, presentations, and special initiatives while ensuring day-to-day operations run smoothly.

Responsibilities

• Manage executive calendars by prioritizing appointments, resolving scheduling conflicts, and keeping leaders prepared for daily commitments
• Arrange domestic and international travel, including itineraries, bookings, and related logistics to support efficient business trips
• Coordinate executive meetings by preparing agendas, organizing materials, and ensuring follow-up items are documented and tracked
• Support event planning efforts for leadership meetings, internal gatherings, and other business functions from setup through execution
• Prepare and refine executive presentations, reports, and briefing materials for meetings and strategic discussions
• Assist with program and campaign-related activities by helping organize timelines, communications, and deliverables
• Serve as a dependable administrative partner who anticipates needs and helps maintain smooth executive operations
• Lead the tracking of contacts, surveys, and post-program engagement with partners and participants — ensuring accurate data, timely follow-up, and actionable insights for improvement

Requirements

• Bachelor’s degree or 3–5 years of relevant work experience; nonprofit experience preferred
• Proven experience supporting executives in an administrative or executive assistant capacity

Qualifications

• Strong ability to manage calendars, balance competing priorities, and adapt to schedule changes quickly
• Hands-on experience coordinating travel arrangements and handling detailed itineraries
• Demonstrated skill in organizing meetings, events, and executive-level communications
• Proficiency in preparing presentations and well-crafted business documents
• Excellent organizational, time management, and follow-through skills
• Strong written and verbal communication abilities with a thoughtful and discreet approach
• Experience with CRM platforms, survey tools (e.g., SurveyMonkey, Google Forms), and contact management systems preferred