Executive Assistant

About the Role

Rider University invites applications for a part-time Executive Assistant. Reporting to the Vice President of Community Engagement and Belonging, the Executive Assistant will provide highly diversified, complex, and confidential support. The role manages office operations for the Center for Community + Belonging and the Institute for Economic and Community Impact.

Responsibilities

• Prioritize and oversee workflow to assure deadlines are met.
• Draft routine correspondence; type and proofread various communications and reports; create forms to collect information.
• Coordinate meetings and workshops for various audiences, including scheduling, managing calendars, facilitating room reservations and setup (including technology), preparing materials, and communicating logistics with stakeholders.
• Make travel arrangements.
• Review fiscal records utilizing the Banner software system, track expenditures on a spreadsheet, monitor expenditures, and provide quarterly budget updates to the Vice President.
• Maintain appropriate receipts and paperwork in the office and as required by Business & Finance; reconcile all credit card charges monthly.
• Assist with developing agendas, reports, and meeting materials for the relevant Committee of the Board of Trustees; attend meetings, draft, and distribute minutes.
• Provide administrative support for University-wide committees chaired or engaged with by the Vice President, including scheduling meetings and coordinating preparatory materials.

Requirements

• Associate's degree with 5+ years of commensurate experience with increasing responsibilities.
• High levels of independent judgment, personal initiative, organizational skills, and ability to manage confidentiality.
• Excellent interpersonal skills and ability to write with proper grammar, spelling, and composition.
• Strong time management skills, with the ability to prioritize and perform multiple tasks.
• Familiarity with the city layout and economic and cultural aspects of Trenton, NJ.
• Willingness to co-locate between Rider University’s Lawrenceville campus and workspace in Trenton, NJ.
• Excellent technology and PC skills, including advanced proficiency in Microsoft Word, Excel, PowerPoint, and Google Suite products.
• Ability to learn new software tools (e.g., Banner, MailChimp).
• Ability to perform mail merge and basic design elements.
• Satisfactory background and/or DMV checks required.