Executive Assistant

Key Responsibilities

• Schedule and manage meetings, appointments, and travel arrangements.
• Prioritize and coordinate calendar events to optimize the executive's time.
• Screen and manage phone calls, emails, and other correspondence.
• Draft and edit correspondence, reports, and presentations.
• Serve as a liaison between the executive and internal/external stakeholders.
• Prepare and process documents, reports, and presentations.
• Maintain and organize files, records, and documentation.
• Aid in project management and follow-up on action items.
• Arrange travel itineraries, including flights, accommodations, and transportation.
• Prepare travel expense reports and ensure timely reimbursement.
• Organize and coordinate meetings, conferences, and special events.
• Prepare meeting agendas, take minutes, and ensure follow-up on action items.
• Handle sensitive and confidential information with discretion and integrity.
• Oversee office supplies and equipment, reorder as necessary.
• Ensure a well-organized and efficient office environment.

Minimum Qualifications

• Education: Working-level knowledge of English language, including reading, writing, and speaking English. Completion of classes related to business skills, management, or computers preferred.
• Experience: At least five years of responsible administrative secretarial and computer experience. Hospital background and Microsoft Office software experience preferred.
• Licenses: None required.
• Certifications: None required.
• Computer / Typing: Proficient with Microsoft Office Suite, including Outlook, PowerPoint, Excel, and Word. Ability to type and efficiently use word processing equipment and operate modern office machines.