Executive Assistant

Key Areas of Responsibility

• Create and update documents and reports
• Draft and process correspondence
• Manage the President’s schedule, travel, and appointments
• Conduct real estate and condo market research across South Florida
• Compile and summarize market data, sales comparables, and industry reports
• Aid in research and development tasks related to new listings, emerging neighborhoods, and market opportunities
• Establish and maintain filing systems for documents, files, listings, and market research materials
• Participate in conferences, meetings, and other activities as required
• Prepare materials for meetings and take minutes as needed
• Help prepare proposals, presentations, and budgets related to real estate projects and initiatives
• Address the needs of team members, clients, visitors, and callers in a friendly, courteous, and professional manner

The Ideal Candidate

• Two-year college degree in a related field; or four years of related experience and/or training; or an equivalent combination of education and experience
• At least 3–4 years of experience in real estate, development, construction, and/or a related field, preferably supporting executive-level staff
• Interest in or familiarity with real estate market research, with the ability to gather, organize, and summarize market data clearly
• Ability to adapt well to a fast-paced work environment with diverse tasks and personalities
• Ability to work independently and be a self-starter, in a structured and organized manner
• Capability of exercising good judgment, tact, and discretion in all interpersonal contacts
• Demonstrated ability to work in a fast-paced team environment
• Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint)
• Strong organizational and oral/written communication skills
• Ability to work some evenings and weekends, as required
• Fluency in English and Spanish is a plus

Benefits

• Base Salary and Performance bonus
• Medical, dental, vision, legal services, flexible spending account
• Employer Match 401k
• Upward Mobility
• Employee Engagement and Wellness programs
• Company-paid Vacation, Sick, Personal, and Holiday Time
• Opportunities for Professional Development and Tuition Reimbursement