Executive Assistant

About the Role

The Executive Assistant will provide administrative support to assigned senior executives in a professional, efficient, and confidential manner. The position requires discretion, judgment, tact, poise, and the ability to prioritize and be proactive in anticipating the business needs of the assigned senior executives. The Executive Assistant must possess superb time management skills, excellent verbal and written communication skills, a productive approach toward work, and a strong sense of urgency.

Responsibilities

• Provide administrative support with a high degree of initiative, confidentiality, and professional demeanor.
• Maintain poise to project a professional image with diplomacy and creativity in work strategies.
• Maintain calendars using Microsoft Outlook with little input; schedule meetings using knowledge and good judgment of priorities.
• Provide business travel support, monitoring travel schedules and providing backup plans as needed.
• Handle expense reporting, including T&E preparation and submission.
• Input weekly timesheets and manage Outlook Out-of-Office Assistant.
• Maintain up-to-date status on department timesheets and vacation calendars.
• Coordinate meetings and events.
• Maintain confidential files and records using judgment and discretion.
• Handle internal and external correspondence; create reports and presentations as necessary.
• Seek opportunities to evaluate existing processes and make improvements when necessary.
• Build effective, professional relationships with co-workers, clients, and business partners.
• Perform duties and projects as assigned by senior executives.

Requirements

• Bachelor's degree or equivalent experience.
• 3-5+ years of experience in an administrative role supporting executive-level employees.
• Proficient with Microsoft Office (Excel, Word, PPT, and Outlook) – required.
• Excellent communication skills.
• Strong organizational and project management skills.
• Attention to detail and accuracy.
• Excellent judgment, problem-solving, and decision-making ability.
• Excellent relationship-building skills.
• Ability to handle sensitive and confidential information with integrity.
• Ability to multi-task and prioritize; demonstrated agility and flexibility.
• Passion and enthusiasm for the position and the organization.

Benefits

Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Benefits include:

• Medical coverage, dental, and vision.
• Disability insurance.
• 401K retirement plan.
• Parental and family care leave.
• Family-forming assistance.
• Tuition reimbursement.
• Flexible time off.

Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. Temporary roles may also qualify for participation in our 401(k) plan after eligibility criteria have been met.

Pay

Compensation Range: USD $60,800.00 - USD $84,000.00/Annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position.