Executive Assistant

Under the general supervision of the Manager, Administrative Services, the Executive Assistant performs standard and advanced confidential administrative duties in support of Foundation operations.

Responsibilities

• Coordinate schedules and meetings
• Prepare and organize routine meeting materials
• Take notes and maintain records
• Support office logistics
• Assist with internal communications tasks as assigned
• Handle sensitive information with professionalism, attention to detail, and discretion

The position works under direction and follows established processes to ensure accuracy, timeliness, and confidentiality.

Requirements

• 3 years in an Administrative or Executive Secretary level position or equivalent

Qualifications

• Associate's Degree or Bachelor's Degree (preferred)

About the Organization

At Providence, our strength lies in Our Promise of “Know me, care for me, ease my way.” Working at our family of organizations means that regardless of your role, we’ll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and foster an inclusive workplace where diversity is valued, and everyone is essential, heard, and respected.

Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics, and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas, and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices, and continuing our more than 100-year tradition of serving the poor and vulnerable.

The Sisters of Providence and Sisters of St. Joseph of Orange have deep roots in California, bringing health care and education to communities from the redwood forests to the beach shores of Orange County — and everywhere in between. In Southern California, Providence provides care throughout Los Angeles County, Orange County, High Desert, and beyond. Our award-winning and comprehensive medical centers are known for outstanding programs in cancer, cardiology, neurosciences, orthopedics, women's services, emergency and trauma care, pediatrics, and neonatal intensive care. Our not-for-profit network provides a full spectrum of care with leading-edge diagnostics and treatment, outpatient health centers, physician groups and clinics, numerous outreach programs, hospice and home care, and even our own Providence High School.

Benefits

Providence offers a comprehensive benefits package including:

• Retirement 401(k) Savings Plan with employer matching
• Health care benefits (medical, dental, vision)
• Life insurance and disability insurance
• Time off benefits (paid parental leave, vacations, holidays, health issues)
• Voluntary benefits
• Well-being resources

Learn more at providence.jobs/benefits.

Pay

The pay range for this position is $31.43 - $48.08 per hour. These amounts are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.

Schedule

Full time, Day shift