Executive Assistant

About Pronghorn

At Pronghorn, we are building a movement. Rooted in culture, innovation, and equity, we exist to create real pathways to success across the Spirits industry and beyond.

We believe in bold ideas, relentless execution, and creating space for people to show up fully as themselves — and win.

Pronghorn Partner Collaboration (FC)

The Executive Assistant supports the Founder & CEO directly across the parent entity and the operating portfolio. This is a high-trust, high-context seat: you manage the calendar, inbox, meeting flow, travel, and operational hygiene that lets the Founder lead across multiple entities without losing focus.

• Own the Founder's calendar across all entities, balancing strategic time, client engagements, payroll cycles, and cross-entity operating cadence
• Triage inbound communications across multiple inboxes and channels, drafting and sending on behalf of the Founder when appropriate
• Prepare meeting agendas, take and distribute notes, and track follow-ups and action items across the leadership team
• Cook up travel across business and personal trips, including agency events, client visits, and industry conferences
• Manage expense reports, receipt tracking, and reimbursement coordination across entities
• Maintain document hygiene in Google Drive, Asana, and the contract repository
• Cook up with Gusto on payroll cycles, new hire onboarding documentation, and contractor agreements
• Be the trusted operational extension of the Founder across confidential matters: contracts, equity discussions, compensation adjustments, founder-to-founder conversations
• Support cross-entity initiatives requiring coordination across multiple operating teams
• Leverage AI tools to draft communications, summarize meetings, and streamline workflows by crafting effective, context-aware prompts and automations

Requirements

• Five or more years of executive support experience, ideally supporting a founder or C-level executive across multiple business lines
• Exceptional calendar and inbox management discipline
• High emotional intelligence and strong sense of confidentiality
• Comfortable with rapid context-switching across multiple entities and brand voices
• Strong written communication; able to draft, edit, and send on behalf of the Founder when needed
• Proficient with Google Workspace, Asana, Gusto, and other modern operations tooling
• Hospitality-minded operator who treats every internal and external interaction as part of the brand promise
• Self-directed and proactive; you spot the next move before it is asked for
• Comfortable with executive-level confidentiality across personal and business matters
• Demonstrated aptitude for integrating generative AI and automation tools into administrative workflows to enhance productivity and output quality.

Qualifications

Due to the nature of these positions, we are unable to provide sponsorship for U.S. work authorization now or in the future.

Benefits

Pronghorn is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Pay

$65,000 - $70,000 per year

Schedule

Location: Cincinnati, OH