Executive Assistant

About the role

A leader in the mortgage industry is hiring an Executive Administrative Assistant in Irvine, California for a contract position, onsite five days a week, with potential to convert to a full time role after four to six months.

Responsibilities

• Provide direct administrative support to senior leadership including scheduling, coordination, and task tracking.
• Assist with office initiatives such as office moves and space planning, including tracking furniture, vendors, and timelines.
• Perform basic Salesforce tasks such as pulling reports, updating contact records, and data entry.
• Pull and organize credit card expense data and supporting documentation.
• Manage a wide range of administrative requests and proactively escalate priorities as needed.

Requirements

• Three or more years of experience in an administrative, executive assistant, or operations support role.
• Experience with Salesforce at a basic administrative or power user level.
• Strong proficiency with Microsoft Office 365, Excel, and project management tools.
• Strong organizational and time management skills with the ability to manage multiple workstreams.
• Clear communicator able to operate professionally across all levels of an organization.

Benefits

• Potential to convert to a full time role after four to six months.
• Opportunity to work directly with senior leadership on high visibility projects.
• Exposure to office wide operations, project coordination, and systems administration.
• Variety of daily tasks in a fast paced environment.

Pay

Hourly pay between $20 and $25 depending on experience.

Schedule

Onsite five days a week.