Executive Assistant

About the role

Be the backbone of the operations of a leading pharmaceutical company and help keep life‑changing science moving forward! Proclinical is seeking an Executive Assistant to provide essential support in managing day‑to‑day operations. If you enjoy working in a dynamic environment and are skilled at organization and communication, this position could be a great fit for you.

Responsibilities

• Manage calendars proactively and accurately, including scheduling meetings, appointments, and conferences, while coordinating all associated logistics.
• Organize and support a variety of assignments, some of which may involve confidential information.
• Ensure effective and timely communication within the department and across functional areas.
• Act as a liaison with departments such as Human Resources, Finance, Program Management, Facilities, and IT to support operational needs.
• Maintain records, process forms, and create and submit expense reports.

Skills & Requirements

• Strong interpersonal and communication skills, with the ability to collaborate across multiple departments and foster effective teamwork.
• Excellent organizational, planning, and project management abilities, with a talent for prioritizing tasks.
• Proficiency in oral and written technical communication.
• Solid understanding of Microsoft Office applications, including Outlook, Word, PowerPoint, Excel, Visio, and Adobe Acrobat Pro.
• Familiarity with travel software such as Concur is preferred.

Pay

Compensation: $40 to $48 per hour.