Executive Assistant

Salary Range

Salary Range: $67,151 - $100,726
Salaried, Exempt

About the Role

The Huntsville-Madison County Airport Authority is seeking an Executive Assistant to provide advanced administrative support to the Chief Executive Officer (CEO) of the Airport Authority, and coordinate meetings and activities of the Board of Directors.

Responsibilities

• Provide executive assistant services with significant responsibility for planning and scheduling the CEO's meetings, conferences, daily calendar and travel.
• Manage the administrative support functions of the Airport Authority.
• Coordinate meetings and activities involving multiple internal and external parties.
• Research, compile, organize, and summarize information for executive review and decision-making.
• Follow through on assignments, commitments, and action items and appropriately communicate status or outstanding matters.

Requirements

• A high school diploma or GED and post-secondary school course work in word processing, spreadsheet, database and presentation software.
• A business related degree preferred.
• Minimum of eight years of progressively responsible office and administrative support experience, including Microsoft Office (Outlook, Word, Excel & PowerPoint).
• Preferably experience with ACT Database Management.
• Supervisory experience preferred.

Qualifications

• Exercising discretion and sound judgment when handling sensitive or confidential matters.
• Using computers, office equipment, and applicable software efficiently and accurately.
• Proofreading and reviewing documents for accuracy, completeness, grammar, formatting, and consistency.
• Maintaining effective working relationships with individuals at all levels of the organization and with external stakeholders.
• Anticipating the administrative and operational needs of executive leadership and taking appropriate initiative.
• Working independently with minimal supervision while maintaining a high degree of accuracy and accountability.
• Maintaining strict confidentiality and exercising discretion in handling sensitive organizational, personnel, financial, legal, and executive matters.
• Effectively prioritizing and adjusting work assignments in response to changing needs, deadlines, and executive priorities.
• Coordinating meetings, events, travel, and other activities involving multiple internal and external parties.
• Communicating clearly, professionally, and tactfully, both verbally and in writing.
• Organizing and prioritizing multiple assignments while meeting deadlines in a fast-paced environment.

Skills

• Modern office administration, executive support practices, and administrative procedures.
• Business English, grammar, spelling, punctuation, and professional correspondence.
• Records management, document preparation, filing systems, and information organization.
• Meeting coordination, agenda preparation, minute-taking, and follow-up procedures.
• Standard office technology and software, including Microsoft Office applications, email, calendars, virtual meeting platforms, and document management systems.
• Principles and practices related to handling confidential, sensitive, and privileged information.
• Professional office protocol and appropriate interaction with executives, board members, public officials, employees, business partners, and the general public.

Benefits

• Local Government Health Insurance (BCBS)
• Health Reimbursement Account
• State Retirement
• 100% Employer Paid Long-Term Disability
• Educational Assistance
• Employer Paid Life Insurance

Pay

$67,151 - $100,726 Salaried, Exempt

Schedule

Not specified

Benefits

• Local Government Health Insurance (BCBS)
• Health Reimbursement Account
• State Retirement
• 100% Employer Paid Long-Term Disability
• Educational Assistance
• Employer Paid Life Insurance

Submit Application

Submit applications at http://flyhuntsville.applicantpro.com.