Executive Assistant

About the role

The Executive Assistant & Office Manager supports the CEO and CTO, overseeing calendars and travel, maintaining the office environment, and managing candidate and visitor logistics.

Responsibilities

• Own and optimize calendars and travel for the CEO and CTO, prioritizing strategic work, customer engagements, and company priorities, and coordinating domestic and international travel logistics.
• Keep the physical space running—supplies, vendor relationships, facilities issues, deliveries—and own the moments that make coming into the office worth it: team lunches, snack stock, seating and space planning, and onboarding setup for new hires.
• Coordinate onsite interview logistics—scheduling, room bookings, meals, and day-of hosting—with recruiting and hiring managers to keep this consistent as hiring scales.
• Plan in-office events, offsites, and team celebrations. Manage vendor relationships and own the office spend budget, tracking costs as the team grows.

Requirements

• 5–8 years of experience combining executive support and office/workplace operations, including direct experience supporting a senior leader (CEO, CTO, CPO, or equivalent).
• Proven success managing complex executive calendars and travel across multiple stakeholders and time zones.
• Track record managing multiple vendors and priorities simultaneously without things falling through the cracks.
• Experience coordinating candidate or visitor logistics at scale.
• Strong written and verbal communication skills, with a high degree of discretion handling confidential information.
• Comfortable with ambiguity—this role will grow and shift as the company scales.

Qualifications

• Nice to have experience supporting two or more executives simultaneously.
• Experience at an early-stage or high-growth startup.
• Experience in healthcare, fintech, or other regulated industries.

Skills

• Exceptional organizational and project management skills.
• Strong interpersonal and communication skills.
• Ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Office Suite.

Benefits

• Healthcare coverage.
• 401(k) with Company Match.
• Equity.
• Unlimited PTO.
• Daily Lunch Stipend.
• Wellness Stipend.
• Commuter Benefits.
• Paid leave for growing families.