Executive Assistant

About the role

This role supports several C-Suite executives and plays a critical part in ensuring their time and attention are aligned with the company's highest priorities.

Responsibilities

• Own and manage complex calendars across multiple time zones, balancing strategic priorities, internal leadership needs, and external commitments
• Protect and actively promote the executive brand both inside the organization and with external stakeholders by helping them show up prepared and by communicating reschedules or reprioritizations in a way where the receivers still feel valued and important
• Evaluate needs and protect space for strategic work and high priorities
• Proactively prepare leaders for meetings, including agendas, background materials, talking points, and follow-ups to ensure that meeting time is spent wisely with high impact
• Cook up and coordinate events with internal and external stakeholders
• Coordinate logistics for meetings, offsites, board-related activities, and travel
• Serve as a key point of contact between executives, senior leaders, board members, and external stakeholders
• Track action items, commitments, travel arrangements, and expense reports, ensuring timely follow-through and accountability
• Anticipate challenges, flag risks, and solve problems before they escalate
• Handle sensitive and confidential information with the highest degree of discretion and professionalism
• Support special projects and strategic initiatives as needed, adapting quickly to shifting priorities

Qualifications

• Demonstrated experience displaying exceptional judgment, discretion, and emotional intelligence
• Strong organizational skills, with a natural ability to be detail-oriented and able to manage competing priorities with ease
• Proactive bias toward action and anticipates needs rather than waiting for direction
• Comfortable working in ambiguous situations
• Excellent strategic communication skills with the ability to balance candor with empathy
• High comfort level asking clarifying questions and protecting executive focus
• Passion for operating in an environment where priorities evolve and no two days look the same
• A service-oriented mindset while operating as a true business partner

Benefits

• $115,000 - $130,000 a year
• Multiple medical insurance plans to choose from
• Dental, vision, life, and disability insurance
• Employee Emergency Fund
• Company equity (stock options)
• Open PTO policy
• 401K plan with company match
• Hybrid/flexible work environment