Executive Assistant

About the role

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant (EA) to support our C Team. In this role, you will serve as a strategic partner and the primary point of contact for internal and external matters pertaining to the Executives.

The ideal candidate possesses exceptional administrative skills, experience with multi-tasking for various business entities, ensures proper procedures and documentation are in place, verifies training effectiveness for different departments, exercises good judgment in handling confidential information, and thrives in a fast-paced environment. Professionalism in all aspects of the job—including timeliness, critical thinking, and efficiencies—is essential.

Responsibilities

• Act as the primary point of contact for internal and external matters pertaining to executives
• Manage and prioritize a heavy workload, juggling multiple tasks efficiently
• Ensure proper procedures and documentation are in place across business entities
• Verify training effectiveness for different departments
• Handle confidential information with discretion and good judgment
• Maintain professionalism in timeliness, critical thinking, and operational efficiencies
• Demonstrate excellent follow-up skills
• Oversee office management, including local, state, and federal filings
• Apply knowledge of insurance programs
• Research a variety of subjects as needed

Requirements

• 5+ years of experience supporting C-level or senior executives, ideally in a multi-site, manufacturing environment
• Exceptional organizational skills with a proven ability to prioritize effectively
• Sound written and verbal communication skills, with the ability to interact professionally with a diverse group of executives
• Proactive approach to bringing tasks to completion

Skills

• High proficiency with MS Word, Microsoft Teams, Google applications, and scheduling tools
• Adaptability and a resilient, "figure-it-out" attitude
• Able to remain calm, flexible, and resourceful under pressure