Executive Assistant

Summary Of Position

The EA has Executive Administrative responsibilities to support the Executive Growth Team (EGT) and the organization as a whole. This position will work directly with CEO and C-level executives and will be responsible for coordinating general business activities including appointment-setting and calendar management, travel management, event planning, expense management, and other administrative activities for PSB. This is a highly visible position within the organization and requires a high degree of confidentiality and discretion. This position requires the ability to exercise good judgment and to prioritize and manage multiple projects simultaneously with minimal supervision.

Responsibilities

• Completes a broad variety of administrative tasks for the CEO & EGT including coordinating and managing a calendar of appointments; compiling reports; composing and preparing correspondence that is sometimes confidential; arranging plans, itineraries, and documents for travel-related meetings
• Communicates directly, and on behalf of, the CEO, with Board members, Teammates, partners, and others, on matters related to the CEO’s schedule
• Works closely and effectively with the CEO to keep them well informed of commitments and responsibilities, following up appropriately
• Prioritizes conflicting needs: handle matters expeditiously, proactively, and follow through to successful completion, sometimes with deadline pressures
• Cookes and serves as administrative liaison for Board meetings
• Aids in the editing and formatting of major organizational communications
• Expense management for EGTS
• Schedule and coordinate company meetings, orientations, and Leadership Forums
• Organization of conference rooms when needed
• Other duties as assigned by the CEO

Travel & Expense Management

• Maintain and execute U.S. travel and expense policy in partnership with HR
• Provide reporting and expense details to AP for the corporate travel card, car rental invoices, etc.
• Work closely with hotels for all company locations for special lodging rates
• Schedule travel for out-of-state candidate interviews if requested
• Manage travel vendors (DEEM) and Emerald Club
• Aid in teammate engagement activities and events

Qualifications

• Associates or Bachelor’s Degree is preferred
• Demonstrated high level of proficiency in Microsoft Office Suite
• Proactive problem solver with a high level of ownership
• Exceptional written and oral communication skills; close attention to detail and commitment to producing excellent work
• Maintains strict confidentiality both internally and externally
• Ability to organize and prioritize workload
• Exemplifies RSC core values and behaviors