Executive Assistant

Description Supports the organization's mission, vision, and values by exhibiting the following behaviors: excellence and competence, collaboration, innovation, respect, teamwork, commitment to our community, and accountability and ownership. The Executive Assistant is responsible for providing secretarial, clerical and administrative support in order to ensure that services are provided in an effective and efficient manner. The Executive Assistant reports to the Executive Director to support with Executive Director duties, and is responsible for providing senior level secretarial and clerical services for appointed PEACE Staff. The following duties are representative for this position. The omission of specific statements of duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Roles And Responsibilities Provide executive secretarial and administrative support to the Executive Director, to include the following:Writing and reviewing correspondenceManagement of ED’s calendars, including setting/canceling appointments Generation of confidential documents based on notes/dictationManaging the ED inboxProject manager for important projects.Receive, direct and relay telephone messages and fax messagesCreation of presentations and typing/preparation Meeting and conference planning, travel accommodations and other assignmentsMake preparations for Board Meetings and committee meetingsPerform other related duties as required Compensation Information Part Time 20 - 30 hours per week Hourly: $15/hr Requirements Minimum Requirements Education High school diploma/GED required Associate's Degree preferred Experience The experience and qualifications preferred for this position include: Minimum of 2 years of experience providing executive, administrative, or clerical supportExperience supporting senior-level leaders or managing confidential and time-sensitive informationExperience coordinating calendars, meetings, correspondence, records, and multiple prioritiesExperience working in a school, nonprofit, or fast-paced professional environment preferredDemonstrated effectiveness in working with diverse staff, families, community members, and external partners Knowledge, Skills And Abilities Strong organizational, administrative, and time-management skillsExcellent attention to detail and ability to follow through on multiple priorities and deadlinesStrong written, verbal, and interpersonal communication skillsAbility to maintain a high level of confidentiality, professionalism, and discretionAbility to anticipate needs, solve problems, and work proactively with limited supervisionStrong customer service and relationship-building skillsProficiency with technology, including email, calendars, documents, spreadsheets, and other office productivity toolsAbility to manage competing priorities in a fast-paced environmentWorks effectively both independently and collaboratively as part of a teamDemonstrated belief in and commitment to the mission, vision, and values of PEACE Academy