Executive Assistant

About the role

As an Executive Assistant for PCL Construction Services, Inc. in Minneapolis, Minnesota, you'll have the opportunity to support key leaders, connect people and priorities, and contribute to the successful delivery of projects that help build the places where communities thrive.

Why Choose PCL?

Choose a career with rewards that matter. PCL's total rewards are designed to support your growth, well-being and future success—because when you succeed, we all do.

Our Offerings Could Include:

• Employee ownership opportunities that build long-term value
• Annual discretionary performance bonuses
• 401(k) with company match
• Industry-leading medical, dental and vision benefits
• Prescription drug coverage and telemedicine services
• Life, AD&D and disability insurance
• Paid parental leave and family care support
• HSA or FSA for healthcare, dependent care and transportation
• Mental health and wellness support, including Employee Assistance Programs
• Career growth pathways, leadership development and mentorship programs
• Access to world-class training through PCL's College of Construction and professional development courses
• Ongoing opportunities to learn new skills, explore different roles and grow your career across sectors and regions

Responsibilities

• Provide high-level administrative support to multiple district executives, including managing complex calendars, coordinating meetings, prioritizing requests, and anticipating business needs.
• Serve as a trusted partner to district leadership by managing competing priorities, ensuring timely follow-up on commitments, and maintaining confidentiality of sensitive information.
• Lead, mentor, and provide day-to-day guidance to district administrative assistants, fostering consistency, collaboration, best practices, workload coordination, coverage planning, and onboarding support across the administrative team.
• Develop and maintain strong, customer-focused relationships with executives, employees, clients, and external stakeholders.
• Organize and coordinate meetings, leadership events, and special functions, including scheduling, logistics, travel arrangements, venue selection, catering, and distribution of materials.
• Manage executive correspondence, including drafting communications, presentations, reports, and other business documents on behalf of district leadership.
• Create, maintain, and continuously improve templates, forms, tracking tools, reports, and spreadsheets to support operational efficiency.
• Coordinate and manage district-wide administrative processes, ensuring compliance with organizational procedures, timelines, reporting requirements, and document retention practices, while supporting district reporting, planning, and executive operational needs.
• Act as a resource for administrative staff by identifying process improvements, sharing knowledge, and supporting professional development initiatives.
• Support confidential operational and business initiatives requiring discretion, sound judgment, and attention to detail.
• Provide leadership and coordination for the district administrative function, ensuring consistent processes, cross-training, workload balancing, and effective support of district operations.

Qualifications

• High school diploma required. Postsecondary degree or diploma or certificate in office administration program considered an asset.
• 7 years of progressive experience as an administrative assistant, including a minimum of 5 years' experience supporting senior-level managers and/or district executives.
• Demonstrated experience leading, mentoring, or coordinating the work of administrative professionals or support staff.
• Exceptional verbal and written communication skills, with the ability to interact professionally and effectively with executive-level audiences and key stakeholders.
• Proven ability to manage multiple priorities, anticipate needs, exercise sound judgment, and meet deadlines in a fast-paced environment.
• Strong organizational and project coordination skills, with a high level of accuracy and attention to detail.
• Demonstrated ability to handle confidential, sensitive, and privileged information with discretion and professionalism.
• Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams; construction industry knowledge is considered an asset.

Pay

The estimated salary range for this role is $78,000 - $100,000, based on your experience and qualifications. Final compensation will be confirmed as part of a personalized offer.