Executive Assistant

Responsibilities

• Develops and maintains well-organized filing system that permits easy reference and rapid retrieval of information.
• Promptly receives and screens incoming telephone calls to the district executives, takes messages as appropriate. Elicits necessary information to allow timely and accurate responses and responds when appropriate.
• Greets all visitors, answers questions, and directs to meeting rooms, or connects them with staff members.
• Develops and maintains strong, customer-focused relationships with key stakeholders and decision makers.
• Covers meetings and/or special events, including negotiating, arranging for catering, locations, and distribution of information.
• Covers and prioritizes district executives calendar meetings and travel schedule. Arranges travel, hotel, and car reservations and prepares itinerary.
• Mentors and coach junior support staff.
• Demonstrates ability to work autonomously with confidence. Works effectively without constant and direct supervision or guidance.

Qualifications

• High school diploma required. Postsecondary degree or diploma or certificate in office administration program considered an asset.
• 6 years of progressive experience as an administrative assistant, including a minimum of 3 years’ experience supporting senior-level managers and/or district executives.
• Excellent verbal and written communication skills; able to communicate to an executive audience with superior professionalism.
• Self-management skills to plan, organize, and prioritize and delegate tasks with conflicting deadlines in a fast-paced environment.
• Ability to act with discretion when handling confidential and privileged information.
• Ability to establish and maintain effective relationships with key stakeholders and decision makers.
• General construction knowledge is considered an asset. Understands terminology and processes when drafting correspondence.

Pay

The estimated salary range for this role is $68,000 - $88,000 based on your experience and qualifications. Final compensation will be confirmed as part of a personalized offer.

Schedule

We anticipate this requisition will be open for a minimum of five days, though it may be open for a longer period of time. We encourage your prompt application.