Executive Assistant

About the role

The Executive Assistant is a valued member of the Station Services team and a trusted partner to the Senior Vice President, helping advance the team's mission through exceptional coordination, communication, and operational support.

Responsibilities

• Manage the Senior Vice President's calendar, balancing shifting priorities, proactively identifying scheduling conflicts, and ensuring timely responses to meeting requests.
• Cook up all aspects of executive travel, including transportation, lodging, conference registrations, and itineraries.
• Organize and support meetings by coordinating schedules, securing venues, arranging catering and audiovisual services, preparing materials, and managing logistics from planning through execution.
• Aid in department budget administration and spend tracking, helping ensure accurate and timely financial reporting.
• Manage department purchasing card transactions and partner closely with Accounts Payable and external vendors to ensure invoices are processed accurately and efficiently.
• Support the development and maintenance of organized systems and processes that enhance team productivity and operational effectiveness.
• Serve as a key administrative resource for the Station Services team, helping foster communication, collaboration, and engagement across the department.
• Coordinate internal staff meetings, including scheduling, agenda preparation, note-taking, and distribution of action items and follow-up materials.
• Draft and distribute department communications related to events, staffing updates, and other team announcements.
• Maintain office supplies, equipment, and resources to support a productive work environment.
• Create and update presentations, reports, and other materials for leadership and team initiatives.
• Welcome and assist visitors, partners, and guests, ensuring a professional and positive experience.
• Lead logistical planning and coordination for department retreats, team gatherings, and special events.
• Support Station Services participation in PBS Annual Meeting, Advisory Council Meetings, and other industry events.
• Cook up logistics and provide on-site support for the PBS Insider Experience and Station Supporter events, helping deliver exceptional experiences for station partners and attendees.
• Perform other duties and special projects as assigned.

Requirements

• Three or more years of administrative, executive support, or related professional experience.
• Experience supporting senior-level leaders in a dynamic, fast-paced environment.
• Bachelor's degree or an equivalent combination of education and relevant experience.
• Executive administrative or secretarial training and/or experience preferred.
• Experience in public media, broadcasting, nonprofit organizations, or local station operations is a plus.

Skills/Abilities

• Exceptional organizational and time-management skills, with the ability to effectively prioritize multiple competing responsibilities.
• Strong attention to detail and a commitment to accuracy and follow-through.
• Sound judgment and the ability to handle confidential and sensitive information with professionalism and discretion.
• Excellent written, verbal, and interpersonal communication skills, with a customer-service mindset.
• Strong proficiency with Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel.
• The ability to work independently, anticipate needs, and proactively solve problems.
• Flexibility and adaptability in managing changing priorities and deadlines.
• A collaborative, team-oriented approach and the ability to build positive working relationships across all levels of the organization.
• Experience coordinating travel, meetings, conferences, and events.
• Interest in public media, digital media, and the mission of public broadcasting.

Pay

The base pay range for this position at the beginning of employment is expected to be between $31.25/hour and $36.06/hour. The actual base pay offered may vary depending on multiple individualized factors, including but not limited to job-related knowledge, skills, and experience.

Schedule

The application window for this position is expected to close on 7/10/2026. If hired, the employee will be in an “at-will position,” and the Company reserves the right to modify the base hourly rate/salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.