Executive Assistant

Responsibilities

• Maintain the office of the assigned Executive and provide all necessary administrative support for the Executive team and assorted other leaders as requested
• Take ownership of one or more Executives calendar and schedule
• Maintains appointment schedule by planning and scheduling meetings and conference calls
• Cook up agendas, take minutes, make note of action items and necessary follow-up
• Collect and distribute weekly and monthly reports as requested
• Prepare and distribute information for internal and external communications, including but not limited to memos, emails, presentations and reports
• Assume responsibility for establishing and maintaining effective communication and coordination with Paycom personnel and management when questions or roadblocks arise
• Screens and directs phone calls and distributes correspondence
• Uses independent judgement to read, research, route correspondence and collect or analyze information received both verbally and written
• Researchs travel options, books, adjusts and maintains multiple travel schedules
• Plans, coordinates and executes department events and dinners of varying sizes
• Manages and submits expenses, ensuring timely submission of required documents and payment
• Makes department purchases as necessary, including but not limited to supplies and employee recognition items
• Completes projects accurately and timely as defined by Paycom management
• Acts as back-up for other Executive Assistant staff as needed