Executive Assistant

Responsible for the operational management of the office of the Parish Administrator and Assistant Administrator, including the preparation and distribution of reports, minutes, resolutions, ordinances, and other documents and correspondence.

Responsibilities

• Maintain calendar and schedule appointments for Administrator and Assistant Administrator
• Handle travel arrangements
• Reconcile invoices, travel expenses, and statements
• Receive telephone calls, personal callers, and incoming mail; answer or respond within established areas of responsibility
• Orchestrate projects, activities, and community functions
• Accompany Parish Administrator to various meetings and attend meetings on behalf of the Parish Administrator
• Assist with and conduct visual presentations
• Work in direct concert with Department Heads, Office of the Parish Attorney, Office of the Commission Clerk, and department personnel
• Supervise front desk personnel
• Provide administrative support to departments

Additional duties may be assigned.